§ 603a.20. Match Play Coupons; physical characteristics and issuance.
(a) A certificate holder may utilize Match Play Coupons in accordance with this section.
(b) Match Play Coupons may not be issued by a certificate holder or utilized in a licensed facility until:
(1) The design specifications of the proposed Match Play Coupons are submitted to the Bureau of Gaming Operations and approved in accordance with § 601a.10(a) (relating to approval of table game layouts, signage and equipment).
(2) A system of internal procedures and administrative and accounting controls governing the inventory, distribution and redemption of the Match Play Coupons is submitted and approved as part of the certificate holder’s internal controls in accordance with § 465a.2 (relating to internal control systems and audit protocols).
(c) Match Play Coupons issued by a certificate holder must contain:
(1) The name or logo of the certificate holder.
(2) The value of the coupon which can be identified when viewing the coupon through the surveillance system of the certificate holder.
(3) A sequential serial number.
(4) Restrictions regarding redemption including the type of game or wager on which the coupon may be used.
(5) A statement specifying the date on which the coupon expires.
(6) An area designated for the placement of the required gaming chips so as to not obscure or interfere with the visibility of the denomination of the coupon.
(d) The marketing department, or other department as specified in the certificate holder’s internal controls, and the finance department shall be responsible for administering the Match Play Coupon program. The marketing department shall be responsible for distributing the coupons to patrons. The finance department shall be responsible for maintaining the Match Play Coupon ledger and administering the coupon accounting procedures in subsection (m).
(e) Match Play Coupons received from a gaming service provider or produced by the certificate holder in accordance with subsection (p) shall be opened and examined by at least one member of the finance department and one member of the marketing department. Any deviation between the invoice accompanying the coupons and the actual coupons received shall be immediately reported to a supervisor from the finance department and to the Bureau of Casino Compliance.
(f) After checking the Match Play Coupon received from the gaming service provider or produced by the certificate holder, a finance department supervisor shall record the following information in the Match Play Coupon ledger:
(1) The date the coupons were received.
(2) The quantity and denomination of coupons received.
(3) The beginning and ending serial number of the coupons received.
(4) The name, signature and Board-issued credential number of the individuals who checked the coupons.
(g) A marketing department supervisor shall estimate the number of Match Play Coupons needed for each gaming day or promotion and complete a requisition document which contains the following information:
(1) The date the requisition was prepared.
(2) The date for which the coupons are needed.
(3) The denomination and quantity of coupons requested.
(4) The name, signature and Board-issued credential number of the marketing department supervisor completing the requisition.
(5) The name, signature and Board-issued credential number of the finance department supervisor authorizing the requisition.
(h) Upon receipt of the requisition document, the finance department supervisor shall record in the Match Play Coupon ledger the following information before the coupons are issued to the marketing department supervisor:
(1) The beginning and ending serial number of the coupons issued.
(2) The denomination and quantity of coupons issued.
(3) The name, signature and Board-issued credential number of the finance department supervisor who issued the coupons.
(4) A record and explanation of coupons that were voided.
(i) Match Play Coupons that are not issued to the marketing department shall be controlled by a finance department supervisor or above and stored in a secured and locked area approved by the Bureau of Casino Compliance in accordance with § 601a.10(g). The certificate holder shall include in its internal controls the location of the approved storage area.
(j) The marketing department shall maintain a daily Match Play Coupon Reconciliation Form which must contain:
(1) The date.
(2) The beginning and ending serial numbers of the coupons received from the finance department.
(3) The denomination and quantity of coupons the marketing department has to distribute to patrons.
(4) The denomination and quantity of coupons the marketing department distributed to patrons.
(5) The denomination, quantity and serial numbers of coupons remaining.
(6) The serial numbers of coupons that were voided and the reason the coupons were voided.
(7) Variations discovered and an explanation of the variations.
(8) The name, signature and Board-issued credential number of the marketing department supervisor completing the form.
(k) At the end of the gaming day or promotional period, a copy of the Match Play Coupon Reconciliation Form and Match Play Coupons that were not distributed to patrons shall be returned to the finance department. The marketing department may keep for use during the next gaming day coupons that were not distributed to patrons provided the coupons are stored in a secured and locked area approved by the Bureau of Casino Compliance in accordance with § 601a.10(f) and recoded on the daily Match Play Coupon Reconciliation Form for the next gaming day. Expired coupons shall be returned to the finance department on a daily basis.
(l) When unused and expired Match Play Coupons are returned to the finance department, a finance department supervisor shall record the following information in the Match Play Coupon ledger:
(1) The date the coupons were returned.
(2) The beginning and ending serial numbers of the coupons returned.
(3) The denomination and quantity of coupons returned.
(4) The serial numbers of any coupons that were voided and the reason the coupons were voided.
(5) The name, signature and Board-issued credential number of the marketing department supervisor returning the unused coupons and the name, signature and Board-issued credential number of the finance department supervisor who received the unused coupons.
(m) Documentation, voided coupons, redeemed coupons and coupons that were not distributed to patrons shall be forwarded on a daily basis to the finance department where the coupons shall be:
(1) Counted and examined for proper calculation and recording.
(2) Reviewed for the propriety of signatures on the documentation and cancelled.
(3) Reconciled by total number of coupons given to the marketing department for distribution to patrons, returned for reissuance, voided, distributed to patrons and redeemed.
(4) Recorded, maintained and controlled by the finance department.
(n) At least once every month, each certificate holder shall inventory the Match Play Coupons that are not distributed to patrons and record the result of the inventory in the Match Play Coupon ledger. The procedures to be utilized to inventory the Match Play Coupons shall be submitted for approval as part of the certificate holder’s internal controls.
(o) Each certificate holder shall prepare and file with the Bureau of Casino Compliance a quarterly report which lists, by denomination of Match Play Coupon, the total value of the coupons redeemed by patrons.
(p) A certificate holder may internally manufacture or print Match Play Coupons provided that internal controls governing the production and subsequent reconciliation of the coupons are submitted and approved by the Board.
(q) If included in the certificate holder’s internal controls, required under § 465a.2, a certificate holder may authorize a gaming service provider to print and mail Match Play Coupons directly to patrons in accordance with the following requirements:
(1) The Match Play Coupons mailed by the gaming service provider must comply with subsections (b) and (c).
(2) The certificate holder shall supply the gaming service provider, through electronic means, a list of the following information for each patron to whom the Match Play Coupon shall be mailed:
(i) The patron’s name.
(ii) The patron’s address.
(iii) The denomination of the Match Play Coupon.
(iv) The expiration date of the Match Play Coupon.
(v) A serial number on each Match Play Coupon.
(3) The Match Play Coupon issued must include a magnetic strip or bar code that will enable the certificate holder’s computer system to identify the information required under subsection (q)(2).
(4) The information in subsection (q)(2) shall be provided to the finance department which shall maintain the information for purposes of reconciliation as required under subsection (m).
(5) Prior to the redemption of the Match Play Coupon, the dealer shall verify the expiration date and confirm that the coupon has not expired.
(6) Match Play Coupons issued must be electronically canceled in the certificate holder’s computer system immediately upon redemption or during the counting of the table game drop boxes as provided in § 465a.25 (relating to counting and recording of slot cash storage boxes and table game drop boxes).
(7) The certificate holder is responsible for ensuring that the gaming service provider does not mail Match Play Coupons to individuals on the casino self-exclusion list under Chapter 503a (relating to casino self-exclusion) or the exclusion list under Chapter 511a (relating to persons required to be excluded).
(r) A certificate holder may utilize a computerized system that complies with the requirements in this section provided that:
(1) The computerized system creates Match Play Coupons that comply with the requirements in subsection (c).
(2) The computerized system provides an equivalent audit trail and allows for the segregation of duties to satisfy the requirements in this section.
(3) The certificate holder includes in its internal controls required under § 465a.2 procedures governing the production, recording and reconciliation of the computer generated Match Play Coupons.
Authority The provisions of this § 603a.20 added under 4 Pa.C.S. § § 1202(b)(30), 1207(3) and (9) and 13A02(1), (2) and (4); and amended under 4 Pa.C.S. § § 1202(b)(30), 13A02(1) and (2) and 1516(a) and (b).
Source The provisions of this § 603a.20 adopted January 31, 2014, effective February 1, 2014, 44 Pa.B. 619; amended May 28, 2021, effective May 29, 2021, 51 Pa.B. 2966. Immediately preceding text appears at serial pages (370448) to (370452).
Cross References This section cited in 58 Pa. Code § 603b.1 (relating to Direct Bet Coupons—statement of policy).
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