§ 609a.8. Recordkeeping requirements.
(a) A log of Counter Checks exchanged or consolidated and of personal checks received for redemption or substitution shall be prepared, manually or by computer, on a daily basis. The log must include, at a minimum, the following:
(1) The balance of the Counter Checks on hand in the cage at the beginning of each shift.
(2) For Counter Checks initially accepted and for personal checks received for redemption or substitution:
(i) The date of the check.
(ii) The name of the drawer of the check.
(iii) The amount of the check.
(iv) The serial number for each Counter Check received.
(v) An indication as to whether the check was initially accepted or received in a redemption or substitution.
(3) For Counter Checks deposited, redeemed by patrons with cash, cash equivalents, gaming chips and plaques, or any combination thereof, substituted or consolidated:
(i) The date on which the Counter Check was deposited, redeemed, substituted or consolidated.
(ii) The name of the drawer of the Counter Check.
(iii) The amount of the Counter Check.
(iv) The serial number for each Counter Check deposited, redeemed, substituted or consolidated.
(v) An indication as to whether the Counter Check was deposited, redeemed, substituted or consolidated.
(4) The balance of the Counter Checks on hand at the end of each shift.
(b) A list of all Counter Checks on hand and of all personal checks received for redemption or substitution shall be prepared, manually or by computer, on a monthly basis and include the following:
(1) The date of the check.
(2) The name of the drawer of the check.
(3) The amount of the check.
(4) The serial number for each Counter Check received.
(c) At the end of each gaming day, the following procedures shall be performed:
(1) The daily total of the amounts of Counter Checks initially recorded as described in subsection (a)(2) shall be reconciled to the daily total of Counter Checks issued.
(2) The daily total of the checks indicated as deposited on a log required under subsection (a)(3) shall be reconciled to the bank deposit slips corresponding to the checks by employees with no incompatible functions.
(3) The balance required under subsection (a)(4) shall be reconciled to the total of the Counter Checks on hand in the cage.
Cross References This section cited in 58 Pa. Code § 609a.19 (relating to use of an electronic credit system for the processing of Counter Checks and customer deposits).
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