Subchapter B. REPRODUCTION OF RECORDS
Sec.
110.21. Scope.
110.22. Determination of need.
110.23. Method of reproduction and format.
110.24. Documents which may be furnished without charge.
110.25. Documents which may not be furnished without charge.
110.26. Requests for reproductions of records.
110.27. Payment for reproductions and postage.
110.28. Records retention.§ 110.21. Scope.
This subchapter pertains to the reproduction of papers, records, and furnishing such documents to requesting parties. It excludes blank forms, publications, and other documents furnished by the Commission in the normal course of business.
Source The provisions of this § 110.21 adopted March 29, 1985, effective March 30, 1985, 15 Pa.B. 1151.
§ 110.22. Determination of need.
The Director shall identify the types of papers, records, and the quantity thereof which may be reproduced and made available for public use.
Source The provisions of this § 110.22 adopted March 29, 1985, effective March 30, 1985, 15 Pa.B. 1151.
§ 110.23. Method of reproduction and format.
(a) Reproduction. The method of reproduction will be determined by the Director.
(b) Format. Unless compelling reasons dictate otherwise, reproduced documents shall be in black print on white paper, 8-1/2 inches wide by 11 or 13 inches long.
Source The provisions of this § 110.23 adopted March 29, 1985, effective March 30, 1985, 15 Pa.B. 1151.
§ 110.24. Documents which may be furnished without charge.
(a) Reproductions of applications and attendant papers and records of employees or candidates, excluding test material, may be furnished to appointing authorities to which the names of the employees or eligibles are furnished for classified service personnel actions.
(b) Reproductions of required papers and records may be furnished to court or law enforcement personnel in the conduct of official business. Test materials will be furnished only by Commission or court order.
Source The provisions of this § 110.24 adopted March 29, 1985, effective March 30, 1985, 15 Pa.B. 1151; amended March 12, 2004, effective March 13, 2004, 34 Pa.B. 1442. Immediately preceeding text appears at serial page (257152).
Cross References This section cited in 4 Pa. Code § 110.25 (relating to documents which may not be furnished without charge).
§ 110.25. Documents which may not be furnished without charge.
Reproductions of records not included in § 110.24 (relating to documents which may be furnished without charge) may be furnished to a requestor upon payment to the Commission of an amount equal to the prevailing cost of reproduction, as determined by the Director. Test material will not be furnished.
Source The provisions of this § 110.25 adopted March 29, 1985, effective March 30, 1985, 15 Pa.B. 1151; amended March 12, 2004, effective March 13, 2004, 34 Pa.B. 1442. Immediately preceeding text appears at serial page (257152).
Cross References This section cited in 4 Pa. Code § 110.27 (relating to payment for reproductions and postage).
§ 110.26. Requests for reproductions of records.
Requests for reproductions of records under this chapter shall be in writing, and submitted to the Director. Each shall contain the business telephone number of the requestor, and shall provide sufficient detail to permit ease in retrieval. The Director reserves the right to disapprove any request or part thereof.
Source The provisions of this § 110.26 adopted March 29, 1985, effective March 30, 1985, 15 Pa.B. 1151.
§ 110.27. Payment for reproductions and postage.
Payment for reproductions furnished under § 110.25 (relating to documents which may not be furnished without charge) shall be by check or money order. Cash or any other object of value shall not be accepted. For reproductions mailed to requestors, postage costs will be added to the cost of reproduction. The method of transmittal shall be determined by the Director.
Source The provisions of this § 110.27 adopted March 29, 1985, effective March 30, 1985, 15 Pa.B. 1151.
§ 110.28. Records retention.
The Director will prepare and maintain a comprehensive records retention schedule. This schedule will identify those records required for retention by the act and satisfy the act regarding open access under reasonable conditions.
(1) Minutes of Commission meetings shall be permanent.
(2) Records may be kept either electronically or mechanically.
Source The provisions of this § 110.28 adopted March 29, 1985, effective March 30, 1985, 15 Pa.B. 1151; amended November 15, 1991, effective November 16, 1991, 21 Pa.B. 5334; amended March 12, 2004, effective March 13, 2004, 34 Pa.B. 1442. Immediately preceding text appears at serial page (257153).
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