Subchapter K. RECORDS, REGISTRATION AND REPORTS
Sec.
1.521. Persons required to keep records.
1.522. Required records.
1.523. Location of records.
1.524. Record retention period.
1.525. Access to and inspection of records.
1.526. Registration.
1.527. Information required from official establishment operators.
1.528. Reports by consignees of allegedly adulterated or misbranded products.
Cross References This subchapter cited in 7 Pa. Code § 1.32 (relating to access to establishments).
§ 1.521. Persons required to keep records.
The following persons shall keep records which will fully and correctly disclose all transactions involved in his business subject to the act:
(1) Any person who engages for commerce in the business of slaughtering any cattle, sheep, swine, or goats, or preparing, freezing, packaging, or labeling any carcasses, or parts or products of carcasses of any such animals, for use as human food or animal food.
(2) Any person who engages in the business of buying or selling, such as a meat broker, wholesaler or otherwise, or transporting in commerce, or storing in or for commerce, or importing any carcasses, or parts or products of carcasses of any such animals.
(3) Any person who engages in business for commerce as a renderer, or engages in the business of buying, selling or transporting in commerce, or importing any dead, dying, disabled or diseased cattle, sheep, swine or goats, or parts of the carcasses of any such animals that died otherwise than by slaughter.
Cross References This section cited in 7 Pa. Code § 1.522 (relating to required records).
§ 1.522. Required records.
Persons specified in § 1.521 (relating to persons required to keep records) shall maintain the following:
(1) Records, such as bills of sale, invoices, bills of lading and receiving and shipping papers, giving the following information with respect to each transaction in which any livestock or carcass, part thereof, meat or meat food product is purchased, sold, shipped, received, transported or otherwise handled by such person in connection with any business subject to the act:
(i) The name or description of the livestock or article.
(ii) The net weight of the livestock or article.
(iii) The number of shipping containers (if any).
(iv) The name and address of the buyer of livestock or articles sold by such person, and the name and address of the seller of livestock or articles purchased by such person.
(v) The name and address of the consignee or receiver (if other than the buyer).
(vi) The method of shipment.
(vii) The date of shipment.
(viii) The name and address of the carrier.
(2) Shipper’s certificates and permits required to be kept by shippers and carriers of articles under Subchapter L (relating to transportation).
§ 1.523. Location of records.
Persons required to keep records shall maintain them at the place where his business is conducted except that if such person conducts his business at multiple locations, he may maintain the records at his headquarters office. When not in actual use, all such records shall be kept in a safe place at the prescribed location in accordance with good commercial practices.
§ 1.524. Record retention period.
Every record required to be maintained under this subchapter shall be retained for a period of 2 years after December 31 of the year in which the transaction to which the record relates has occurred and for such further period as the Department may require for purposes of any investigation or litigation under the act, by written notice to the person required to keep such records.
§ 1.525. Access to and inspection of records.
Every person required to maintain records shall, upon the presentation of official credentials by any duly authorized representative of the Department during ordinary business hours, permit such representative to enter his place of business and examine the records and the facilities and inventory pertaining to the business of such person subject to the act, and to copy all such records, and to take reasonable samples of the inventory upon payment of the fair market value therefor. Any necessary facilities (other than reproduction equipment) for such examination and copying of records and for such examination and sampling of inventory shall be afforded to such authorized representative of the Department.
§ 1.526. Registration.
(a) Except as otherwise provided every person who engages in business in or for commerce as a meat broker, renderer or animal food manufacturer, or engages in business in commerce as a wholesaler of any carcasses, or parts or products of the carcasses, or any livestock, whether intended for human food or other purposes, or engages in business as a public warehouseman storing any such articles in or for commerce, or engages in the business of buying, selling or transporting in commerce or importing any dead, dying, disabled or diseased livestock, or parts of the carcasses of any such livestock that died otherwise than by slaughter, shall register with the Department, giving such information as is required, including his name, the address of each place of business and all trade names under which he conducts such business. Registration shall be effected by filing with the Department a form containing the required information within 90 days after he begins to engage in such business. All information submitted shall be current and correct. The registration form may be obtained from the Chief, Meat Hygiene Division, Department of Agriculture, Harrisburg, Pennsylvania 17120.
(b) Whenever any change is made in the name or address of any place of business or any trade name under which a registrant conducts his business, he shall report such change in writing to the Department within 15 days after making the change.
(c) The registration requirements prescribed in subsections (a) and (b) may not apply to persons conducting any of the businesses specified only at an official establishment.
§ 1.527. Information required from official establishment operators.
(a) The operator of each official establishment shall furnish to program employes accurate information as to all matters needed by them for making their daily reports of the amount of products prepared or handled in the departments of the establishment to which they are assigned and such reports concerning sanitation and other aspects of the operations of the establishment and the conduct of inspection thereat as may be required by the Department.
(b) The operator of each official establishment shall also make such other reports as the Department may from time to time require.
§ 1.528. Reports by consignees of allegedly adulterated or misbranded products.
Whenever the consignee of any product which bears an official inspection legend refuses to accept delivery of such product on the grounds that it is adulterated or misbranded, the consignee shall notify the regional veterinary supervisor of the kind, quantity, source, and present location of the product and the respects in which it is alleged to be adulterated or misbranded. It shall be a violation of the act for any person to sell or transport, or offer for sale or transportation, or receive for transportation in commerce any such product which is capable of use as human food and is adulterated or misbranded at the time of such sale, transportation, offer or receipt except that any such allegedly adulterated or misbranded product may be transported to the official establishment from which it came, in accordance with § 1.545 (relating to return of adulterated or misbranded products).
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