§ 131.84. Invoices.
(a) Each grantee submitting an invoice shall prepare an original and one copy to be sent to the appropriate regional office in addition to the copy to be sent to the Community Empowerment Office. A completely itemized invoice in accordance with the approved program budget must be submitted for each component part of the program. Should there be more than one component program a summary sheet is required for the total program. All invoices must reflect the period of time for which the payment is requested. The invoice heading shall include the type of grant, contract number, effective date of contract, number of invoice (first, second, third or fourth), amount requested, date of invoice and shall include the name and address of Grantee. The invoice shall also be attested by two key individuals of the agency such as Chairperson of the Board or Executive Director.
(b) The invoice shall include:
(1) Column I—Total Approved Budget Amount.
(2) Column II—Total Received to Date.
(3) Column III—Federal Share Expended to Date, if applicable.
(4) Column IV—State Share Expended to Date.
(5) Column V—Amount Requested this Invoice.
(6) Column VI—Remaining Balance.
(c) The columns shall be itemized according to the approved program budget reflecting all line items.
Cross References This section cited in 12 Pa. Code § 131.71 (relating to grant payments).
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