Subchapter E. DOCUMENTATION
Sec.
335.41. Verification of eligibility for reimbursement.
335.42. Course outlines.
335.43. Program approval policy and records.
335.44. Course evaluation and program audit.
335.45. College catalog.
335.46. Faculty qualifications.
335.47. Source of documentation.§ 335.41. Verification of eligibility for reimbursement.
Each community college shall maintain and make available for review by the Department of Education or the Department’s auditors the documentation provided for in this part to support claims for reimbursement of courses.
Cross References This section cited in 22 Pa. Code § 335.47 (relatiing to service of documentation).
§ 335.42. Course outlines.
(a) Each community college shall prepare and maintain an outline for each course. Outlines shall:
(1) Bear the date on which the course was approved by the college.
(2) Bear an authorizing signature to indicate that the course was approved by the college and is in compliance with § 335.2(2) (relating to standards for reimbursable courses—credit and noncredit—at community colleges). The signature on the outline shall be that of the incumbent in the position specified in the college’s policy on program approval as responsible for approving course outlines.
(b) Each community college shall establish an onsite depository for course outlines where they will be available for review.
§ 335.43. Program approval policy and records.
(a) Each community college shall establish and implement a written policy on program approval. The policy shall, at a minimum:
(1) Include provisions for ensuring that proposed programs, and the courses which comprise them, are consistent with the college’s mission.
(2) Provide guidance on assigning units of credit to courses to ensure that the assignment complies with Chapter 35 (relating to community colleges) and reflects Nationally or regionally accepted practices.
(3) Specify the position of the person responsible for approving programs.
(4) Specify the position of the person responsible for approving course outlines.
(b) Each community college shall also maintain, in accordance with § 35.66 (relating to retention of records), a record of each approved program bearing the signature of the incumbent in the position specified in the college’s policy on program approval as responsible for approving programs.
§ 335.44. Course evaluation and program audit.
(a) Each community college shall conduct course evaluations, which for credit courses shall be part of the academic audit specified in § 35.21(b) (relating to curricula). The college shall develop a written program audit and course evaluation policy that specifies the position of the person responsible for program audits. The policy shall also include provisions which require a review of the program’s courses to ensure that:
(1) Course materials and content reflect current knowledge in the program’s field of study.
(2) Course content is appropriate for both the objectives of the course and the goals of the program.
(3) The catalog description of the course is accurate.
(4) Each required course’s stated learning goals are necessary to enable students to attain the essential knowledge and skills embodied in the program’s educational objectives.
(5) The content of each course designed for transfer is similar to courses which are generally accepted for transfer of credit to accredited 4-year colleges and universities.
(b) Each community college shall establish an onsite depository of reports on the results of each program audit and course evaluation. The reports shall, at a minimum, demonstrate that the program audit addressed each of the provisions in subsection (a) and shall be signed by the incumbent in the position responsible for program audits to indicate that the program audit was performed and accepted by the college’s administration. Each college shall maintain the results of each program audit and course evaluation in accordance with § 35.66 (relating to retention of records).
§ 335.45. College catalog.
(a) Each community college shall publish and maintain a catalog or other official publication of its credit and noncredit courses. The catalog or other publication shall contain accurate descriptions of courses and shall specify their prerequisites, if any. Two catalogs or other publications may be used: one for credit courses and another for noncredit courses. The latter may be an informal publication such as a tabloid or brochure.
(b) Noncredit courses which are custom designed to meet the needs of a particular employer or agency and which are not available to the general public may be omitted from the college’s catalog. However, an accurate description of these courses shall be developed and maintained by the college.
(c) Catalogs and other official publications of the college’s credit and noncredit programs shall be maintained as official records in accordance with § 35.66 (relating to retention of records).
§ 335.46. Faculty qualifications.
(a) Each community college shall establish and maintain a written policy on the qualifications required for faculty who teach credit courses.
(b) Each college shall also maintain a list of the instructors for its credit and noncredit courses. The list shall be maintained in accordance with § 35.66 (relating to retention of records), and shall include:
(1) The name of each instructor.
(2) The course taught by the instructor.
(3) The academic year and semester or term in which the instructor taught the course.
§ 335.47. Source of documentation.
With the approval of the Department of Education, the college may provide and make available for review the documentation required under § 335.41 (relating to verification of eligibility for reimbursement) by means of media other than paper records.
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