§ 129.140. Recordkeeping and reporting.
(a) Recordkeeping. The owner or operator of a source subject to § § 129.131—129.139 shall maintain the applicable records onsite or at the nearest local field office for 5 years. The records shall be made available to the Department upon request.
(b) Storage vessels. The records for each storage vessel must include the following, as applicable:
(1) The identification and location of each storage vessel subject to § 129.133 (relating to storage vessels). The location of the storage vessel shall be in latitude and longitude coordinates in decimal degrees to an accuracy and precision of 5 decimals of a degree using the North American Datum of 1983.
(2) Each deviation when the storage vessel was not operated in compliance with the requirements specified in § 129.133.
(3) The identity of each storage vessel removed from service under § 129.133(e) and the date on which it was removed from service.
(4) The identity of each storage vessel returned to service under § 129.133(f) and the date on which it was returned to service.
(5) The identity of each storage vessel and the VOC potential to emit calculation under § 129.133(a)(2).
(6) The identity of each storage vessel and the actual VOC emission calculation under § 129.133(c)(2)(i) including the following information:
(i) The date of each monthly calculation performed under § 129.133(c)(2)(i).
(ii) The calculation determining the actual VOC emissions each month.
(iii) The calculation demonstrating that the actual VOC emissions are less than 2.7 TPY determined as a 12-month rolling sum.
(7) The records documenting the time the skid-mounted or mobile storage vessel under § 129.133(d)(1) is located on site. If a skid-mounted or mobile storage vessel is removed from a site and either returned or replaced within 30 calendar days to serve the same or similar function, count the entire period since the original storage vessel was removed towards the number of consecutive days.
(8) The identity of each storage vessel required to reduce VOC emissions under § 129.133(b)(1) and the demonstration under § 129.133(b)(1)(iv).
(c) Natural gas-driven continuous bleed pneumatic controllers. The records for each natural gas-driven continuous bleed pneumatic controller must include the following, as applicable:
(1) The required compliance date, identification, location and manufacturer specifications for each natural gas-driven continuous bleed pneumatic controller subject to § 129.134(c) (relating to natural gas-driven continuous bleed pneumatic controllers).
(2) Each deviation when the natural gas-driven continuous bleed pneumatic controller was not operated in compliance with the requirements specified in § 129.134(c).
(3) If the natural gas-driven continuous bleed pneumatic controller is located at a natural gas processing plant, the documentation that the natural gas bleed rate is zero.
(4) For a natural gas-driven continuous bleed pneumatic controller under § 129.134(b), the determination based on a functional requirement for why a natural gas bleed rate greater than the applicable standard is required. A functional requirement includes one or more of the following:
(i) Response time.
(ii) Safety.
(iii) Positive actuation.
(d) Natural gas-driven diaphragm pumps. The records for each natural gas-driven diaphragm pump must include the following, as applicable:
(1) The required compliance date, location and manufacturer specifications for each natural gas-driven diaphragm pump subject to § 129.135 (relating to natural gas-driven diaphragm pumps).
(2) Each deviation when the natural gas-driven diaphragm pump was not operated in compliance with the requirements specified in § 129.135.
(3) For a natural gas-driven diaphragm pump under § 129.135(d), the records of the days of operation each calendar year. Any period of operation during a calendar day counts toward the 90-calendar-day threshold.
(4) For a natural gas-driven diaphragm pump under § 129.135(c)(1), maintain the following records:
(i) The records under subsection (j) for the control device type.
(ii) One of the following:
(A) The results of a performance test under § 129.139(k) or (l) (relating to control devices).
(B) A design evaluation indicating the percentage of VOC emissions reduction the control device is designed to achieve.
(C) The manufacturer’s specifications indicating the percentage of VOC emissions reduction the control device is designed to achieve.
(5) For a well site with no available control device or process under § 129.135(c)(2), maintain a copy of the certification submitted under subsection (k)(3)(iii)(B)(II).
(6) The engineering assessment substantiating a claim under § 129.135(c)(3), including the certification under § 129.135(c)(3)(ii)(C).
(7) For a natural gas-driven diaphragm pump required to reduce VOC emissions under § 129.135(b)(1), the demonstration under § 129.135(b)(1)(iii).
(e) Reciprocating compressors. The records for each reciprocating compressor must include the following, as applicable:
(1) For a reciprocating compressor under § 129.136(b)(1)(i) (relating to compressors), the following records:
(i) The cumulative number of hours of operation.
(ii) The date and time of each rod packing replacement.
(2) For a reciprocating compressor under § 129.136(b)(1)(ii), the following records:
(i) The number of months since the previous replacement of the rod packing.
(ii) The date of each rod packing replacement.
(3) For a reciprocating compressor under § 129.136(b)(2), the following records:
(i) A statement that emissions from the rod packing are being routed to a control device or a process through a closed vent system under negative pressure.
(ii) The date of installation of a rod packing emissions collection system and closed vent system as specified in § 129.136(b)(2).
(4) Each deviation when the reciprocating compressor was not operated in compliance with § 129.136(b).
(f) Centrifugal compressors. The records for each centrifugal compressor must include the following, as applicable:
(1) An identification of each existing centrifugal compressor using a wet seal system subject to § 129.136(c).
(2) Each deviation when the centrifugal compressor was not operated in compliance with § 129.136(c).
(3) For a centrifugal compressor required to reduce VOC emissions under § 129.136(c)(1), the demonstration under § 129.136(c)(3).
(g) Fugitive emissions components. The records for each fugitive emissions component must include the following, as applicable:
(1) For an oil well site subject to § 129.137(c)(1)(ii) (relating to fugitive emissions components):
(i) The location of each well and its United States Well ID Number.
(ii) The analysis documenting a GOR of less than 300 standard cubic feet of gas per barrel of oil produced, conducted using generally accepted methods. The analysis must be signed by and include a certification by the responsible official stating that, based on information and belief formed after reasonable inquiry, the statements and information in the document are true, accurate and complete.
(2) For each well site, the average production calculations required under § 129.137(b)(1) and § 129.137(c)(4).
(3) For a well site subject to § 129.137(c)(2) or (c)(3), a natural gas gathering and boosting station or a natural gas processing plant:
(i) The fugitive emissions monitoring plan under § 129.137(g).
(ii) The records of each monitoring survey conducted under § 129.137(c)(2)(ii), (c)(3)(ii) or (e)(2). The monitoring survey must include the following information:
(A) The facility name and location.
(B) The date, start time and end time of the survey.
(C) The name of the equipment operator performing the survey.
(D) The monitoring instrument used.
(E) The ambient temperature, sky conditions and maximum wind speed at the time of the survey.
(F) Each deviation from the monitoring plan or a statement that there were none.
(G) Documentation of each fugitive emission including:
(I) The identification of each component from which fugitive emissions were detected.
(II) The instrument reading of each fugitive emissions component that meets the definition of a leak under § 129.132(a) (relating to definitions, acronyms and EPA methods).
(III) The repair methods applied in each attempt to repair the component.
(IV) The tagging or digital photographing of each component not repaired during the monitoring survey in which the fugitive emissions were discovered.
(V) The reason a component was placed on delay of repair.
(VI) The date of successful repair of the component.
(VII) If repair of the component was not completed during the monitoring survey in which the fugitive emissions were discovered, the information on the instrumentation or the method used to resurvey the component after repair.
(h) Covers. The records for each cover include the results of each cover inspection under § 129.138(a) (relating to covers and closed vent systems).
(i) Closed vent systems. The records for each closed vent system must include the following, as applicable:
(1) The results of each closed vent system inspection under § 129.138(b)(2).
(2) For the no detectable emissions inspections of § 129.138(d), a record of the monitoring survey as specified under subsection (g)(3)(ii).
(3) The engineering assessment under § 129.138(c), including the certification under § 129.138(c)(3).
(4) If the closed vent system includes a bypass device subject to § 129.138(b)(4), a record of:
(i) Each time the alarm is activated.
(ii) Each time the key is checked out, as applicable.
(iii) Each inspection required under § 129.138(b)(4)(ii)(B).
(j) Control devices. The records for each control device must include the following, as applicable:
(1) Make, model and serial number of the purchased device.
(2) Date of purchase.
(3) Copy of purchase order.
(4) Location of the control device in latitude and longitude coordinates in decimal degrees to an accuracy and precision of 5 decimals of a degree using the North American Datum of 1983.
(5) For the general requirements under § 129.139(b):
(i) The manufacturer’s written operating instructions, procedures and maintenance schedule to ensure good air pollution control practices for minimizing emissions under § 129.139(b)(1).
(ii) The results of each monthly physical integrity check performed under § 129.139(b)(2).
(iii) The CPMS data which indicates the presence of a pilot flame during the device’s operation under § 129.139(b)(3).
(iv) The results of the visible emissions test under § 129.139(b)(4) using Figure 22-1 in EPA Method 22 or a form which includes the following:
(A) The name of the company that owns or operates the control device.
(B) The location of the control device.
(C) The name and affiliation of the person performing the observation.
(D) The sky conditions at the time of observation.
(E) Type of control device.
(F) The clock start time.
(G) The observation period duration, in minutes and seconds.
(H) The accumulated emission time, in minutes and seconds.
(I) The clock end time.
(v) The results of the visible emissions test required in § 129.139(b)(6) under subparagraph (iv) following a return to operation from a maintenance or repair activity performed under § 129.139(b)(5).
(vi) The maintenance and repair log under § 129.139(b)(7).
(6) For a manufacturer-tested combustion control device under § 129.139(c), maintain the following records:
(i) The records specified in paragraph (5)(i)—(vi).
(ii) The manufacturer’s specified inlet gas flow rate.
(iii) The CPMS results under § 129.139(c)(1)(i).
(iv) The results of each performance test conducted under § 129.139(c)(1)(ii) as performed under § 129.139(k).
(7) For an enclosed combustion device in § 129.139(d):
(i) The records specified in paragraph (5)(i)—(vi).
(ii) The results of each performance test conducted under § 129.139(d)(1)(i) as performed under § 129.139(k).
(iii) The results of each performance test conducted under § 129.139(d)(1)(ii) as performed under § 129.139(l).
(iv) The data and calculations for the CPMS installed, operated or maintained under § 129.139(d)(2).
(8) For a flare in § 129.139(e), the records specified in paragraph (5)(iii)—(vi).
(9) For a regenerative carbon adsorption device in § 129.139(g):
(i) The records specified in paragraph (5)(i) and (ii).
(ii) The results of the performance test conducted under § 129.139(f)(1)(i) as performed under § 129.139(k).
(iii) The results of the performance test conducted under § 129.139(f)(1)(ii) as performed under § 129.139(l).
(iv) The control device design analysis, if one is performed under § 129.139(g)(6).
(v) The data and calculations for a CPMS installed, operated or maintained under § 129.139(g)(1)—(5).
(vi) The schedule for carbon replacement, as determined by § 129.139(f)(2) or the design analysis requirements of § 129.139(g)(6) and records of each carbon replacement under § 129.139(f)(3) and (4).
(10) For a nonregenerative carbon adsorption device in § 129.139(h):
(i) The records specified in paragraph (5)(i) and (ii).
(ii) The results of the performance test conducted under § 129.139(f)(1)(i) as performed under § 129.139(k).
(iii) The results of the performance test conducted under § 129.139(f)(1)(ii) as performed under § 129.139(l).
(iv) The control device design analysis, if one is performed under § 129.139(h)(2).
(v) The schedule for carbon replacement, as determined by § 129.139(f)(2) or the design analysis requirements of § 129.139(h)(2) and records of each carbon replacement under § 129.139(f)(3) and (4).
(11) For a condenser or other nondestructive control device in § 129.139(i):
(i) The records specified in paragraph (5)(i) and (ii).
(ii) The results of the performance test conducted under § 129.139(i)(1)(i) as performed under § 129.139(k).
(iii) The results of the performance test conducted under § 129.139(i)(1)(ii) as performed under § 129.139(l).
(iv) The control device design analysis, if one is performed under § 129.139(i)(7).
(v) The site-specific monitoring plan under § 129.139(i)(2).
(vi) The data and calculations for a CPMS installed, operated or maintained under § 129.139(i)(3)—(5).
(k) Reporting. The owner or operator of a source subject to § 129.131(a) (relating to general provisions and applicability) shall do the following:
(1) Submit an initial annual report to the Air Program Manager of the appropriate Department Regional Office by December 2, 2023, and annually thereafter on or before June 1.
(i) The responsible official must sign, date and certify compliance and include the certification in the initial report and each subsequent annual report.
(ii) The due date of the initial report may be extended with the written approval of the Air Program Manager of the appropriate Department Regional Office.
(2) Submit the reports under paragraph (3) in a manner prescribed by the Department.
(3) Submit the information specified in subparagraphs (i)—(ix) for each report as applicable:
(i) Storage vessels. The report for each storage vessel must include the information specified in subsection (b)(1)—(4) for the reporting period, as applicable.
(ii) Natural gas-driven continuous bleed pneumatic controllers. The initial report for each natural gas-driven continuous bleed pneumatic controller must include the information specified in subsection (c), as applicable. Subsequent reports must include the following:
(A) The information specified in subsection (c)(1) and (2) for each natural gas-driven continuous bleed pneumatic controller.
(B) The information specified in subsection (c)(3) and (4) for each natural gas-driven continuous bleed pneumatic controller installed during the reporting period.
(iii) Natural gas-driven diaphragm pumps. The report for each natural gas-driven diaphragm pump must include the following:
(A) The information specified in subsection (d)(1) and (2) for the reporting period, as applicable.
(B) A certification of the compliance status of each natural gas-driven diaphragm pump during the reporting period using one of the following:
(I) A certification that the emissions from the natural gas-driven diaphragm pump are routed to a control device or process under § 129.135(b)(1)(ii) or (c)(1). If the control device is installed during the reporting period under § 129.135(c)(2)(iii), include the information specified in subsection (d)(4).
(II) A certification under § 129.135(c)(2) that there is no control device or process available at the facility during the reporting period. This includes if a control device or process is removed from the facility during the reporting period.
(III) A certification according to § 129.135(c)(3)(ii)(C) that it is technically infeasible to capture and route emissions from:
(-a-) A natural gas-driven diaphragm pump installed during the reporting period to an existing control device or process.
(-b-) An existing natural gas-driven diaphragm pump to a control device or process installed during the reporting period.
(-c-) An existing natural gas-driven diaphragm pump to another control device or process located at the facility due to the removal of the original control device or process during the reporting period.
(iv) Reciprocating compressors. The report for each reciprocating compressor must include the information specified in subsection (e) for the reporting period, as applicable.
(v) Centrifugal compressors. The report for each centrifugal compressor must include the information specified in subsection (f) for the reporting period, as applicable.
(vi) Fugitive emissions components. The report for each fugitive emissions component must include the records of each monitoring survey conducted during the reporting period as specified in subsection (g)(3)(ii).
(vii) Covers. The report for each cover must include the information specified in subsection (h) for the reporting period, as applicable.
(viii) Closed vent systems. The report for each closed vent system must include the information specified in subsection (i)(1) and (2) for the reporting period, as applicable. The information specified in subsection (i)(3) is only required for the initial report or if the closed vent system was installed during the reporting period.
(ix) Control devices. The report for each control device must include the information specified in subsection (j), as applicable.
Authority The provisions of this § 129.140 added under section 5(a)(1) and (8) of the Air Pollution Act (35 P.S. § 4005(a)(1) and (8)).
Source The provisions of this § 129.140 added December 9, 2022, effective December 2, 2022, 52 Pa.B. 7635.
Cross References This section cited in 25 Pa. Code § 129.131 (relating to general provisions and applicability); 25 Pa. Code § 129.132 (relating to definitions, acronyms and EPA methods); 25 Pa. Code § 129.133 (relating to storage vessels); 25 Pa. Code § 129.134 (relating to natural gas-driven continuous bleed pneumatic controllers); 25 Pa. Code § 129.135 (relating to natural gas-driven diaphragm pumps); 25 Pa. Code § 129.136 (relating to compressors); 25 Pa. Code § 129.137 (relating to fugitive emissions components); 25 Pa. Code § 129.138 (relating to covers and closed vent systems); and 25 Pa. Code § 129.139 (relating to control devices).
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