§ 3.62. Purchase of materials.
Materials needed for maintenance and repair of the armory by local board personnel which are not included on Department of General Services contracts are obtained in the following manner:
(1) Items costing less than $100. The local board prepares a Form 7, listing the required items and cost, and submits the Form 7 to the State Board. The State Board processes this request and upon approval receives a field limit for the purchase. A copy of the field limit, with a receiving report, is sent to the local board. Upon receipt of the required items, the local board signs and returns the receiving report to the Comptroller of the Department.
(2) Items costing from $100 to $299.99. The procedures for obtaining items costing from $100 to $299.99 is the same as the procedures set forth in paragraph (1), with one exception. The local board must submit at least two letterhead proposals, dated and signed, from suppliers, along with the Form 7, to the State Board.
(3) Items costing $300 to $1,000. The local board prepares a Form 7 (listing the required items), attaches a list of suppliers, and forwards the request to the State Board. The State Board sends invitations to bid to the suppliers. The bid proposals received from the suppliers are forwarded, unopened, to the Department of General Services for award. Upon award, a copy of the approved purchase order and a copy of the receiving report will be sent to the local board. Upon receipt of the required items, the local board signs and returns the receiving report to the comptroller of the Department.
Source The provisions of this § 3.62 adopted June 10, 1966; amended December 21, 1979, effective December 22, 1979, 9 Pa.B. 4172. Immediately preceding text appears at serial pages (4296) to (4297).
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