§ 5320.25. Provider records.
Provider records shall, at a minimum, contain copies of the following:
(1) Required inspection reports, certifications or licenses by State and local agencies.
(2) Contracts with outside service providers.
(3) Affirmative action and nondiscrimination policies.
(4) Policies and procedures required by this chapter.
(5) Preemployment and biennial physical examinations and screening results for direct-care and dietary support staff. These shall be kept in a separate confidential file.
(6) Job descriptions for all staff.
(7) Credentials or qualifications of direct-care staff as required by this chapter and evidence of verification of credentials.
(8) Records of all staff orientation and training as required under § 5320.45 (relating to staff orientation and training).
(9) Staff work schedules, including payroll records and time sheets.
(10) Provider/resident contracts as described in § 5320.33 (relating to resident/provider contract; information on resident rights).
(11) The LTSR’s ‘‘house’’ rules.
(12) A schedule of allowable resident fees or charges signed, as approved, by the county administrator or a designee. The County Administrator/Provider Letter of Agreement shall include a definition of the service items included in the per diem cost of care, including room and board, treatment, rehabilitation and personal care services, personal hygiene items and laundry services. See § 5320.11(3) (relating to prerequisites to licensure).
(13) Resident activity schedules. Current schedules shall be posted in a resident accessible area and outdated schedules shall be kept in provider records for 1 year.
(14) Other records mandated by Federal, State and local statutes and regulations.
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