[45 Pa.B. 4493]
[Saturday, August 8, 2015]
[Continued from previous Web Page] GUIDANCE MANUALS:
• Provider Handbook 01—Physician
• Provider Handbook 03—Dentist
• Provider Handbook 04—Podiatrist
• Provider Handbook 05—Medical Supplier
• Provider Handbook 06/08—Short Procedure Unit/Ambulatory Surgical Center
• Provider Handbook 07—Chiropractor
• Provider Handbook 09—Birth Centers
• Provider Handbook 10-I—Independent Medical/Surgical Clinic
• Provider Handbook 11-I—Inpatient Hospital (Encompasses provider types General Hospital, Rehabilitation Hospital, Private Mental Hospital, State Mental Hospital and Extended Acute Psychiatric Care
• Provider Handbook ll-O—Outpatient Hospital (Encompasses provider types General Hospital, and Rehabilitation Hospital
• Provider Handbook 15—Optometrist
• Provider Handbook 16—Independent Laboratory
• Provider Handbook 18—Ambulance Company
• Provider Handbook 19—Pharmacy
• Provider Handbook 20—Portable X-Ray Provider
• Provider Handbook 21—Renal Dialysis Center
• Provider Handbook 22—Funeral Director
• Provider Handbook 23—Home Health Agency
• Provider Handbook 26—Rural Health Clinic
• Provider Handbook 28—Drug and Alcohol Clinic
• Provider Handbook 29—Outpatient Psychiatric Clinic
• Provider Handbook 30—Family Planning Clinic
• Provider Handbook 31—Midwives
• Provider Handbook 33—Psychiatric Partial Hospitalization Facility
• Provider Handbook 37—Hospice
• Provider Handbook 41—Psychologist
• Provider Handbook 42—Comprehensive Outpatient Rehabilitation Facility
• Provider Handbook 43—Physical Therapist
• Provider Handbook 44—Certified RN Anesthetist
• Provider Handbook 49—Certified RN Practitioner
• Provider Handbook 50—Early Periodic Screening, Diagnosis and Treatment (EPSDT) Provider (update effective 12/24/08)
• Provider Handbook 54—Nutritionist
• Provider Handbook 55—PA Department of Aging (PDA) Waiver
• Provider Handbook 59—COMMCARE Waiver (update effective 09/22/08)
• Medical Assistance Transportation Program—Instructions and Requirements (Note: Revised/Reissued Annually)Office of Long Term Living—Contact: Elaine Smith (717) 346-9168
Year Code
CitationSubject Date Issued Bulletin Number 1998 — Respite Care Nursing Facility Admissions 04/17/98 35-98-06
36-98-06— Medicare Cost-Sharing Payment for Nursing Facility Residents 07/31/98 35-98-10
36-98-101999 Ch. 1187 Capital Component Payments for Post-Moratorium Beds 04/17/99 1187-99-01
35-99-05
36-99-052007 Nursing Facility Documentation Requirements for Movable Equipment that is Rented or Leased 12/07/07 03-07-10 2008 Nursing Facility Documentation Requirements for Movable Equipment that is Rented or Leased 07/07/08 03-08-04 2009 Statewide Waiting List Protocols for Office of Long Term Living Medicaid Waivers and the Act 150 Attendant Care Program 11/25/09 05-09-01
51-09-01
52-09-01
55-09-01
59-09-01Provider Rates for Services Funded through the OBRA, Independence and COMMCARE Waivers 06/25/09 05-09-02
17-09-02
36-09-02
41-09-02
43-09-02
55-09-02
59-09-022010 Financial Management Services Rate 12/23/10 05-10-09
51-10-09
52-10-09
55-10-09
59-10-09Office of Long Term Living Home and Community Based Program Policy Clarification Update (Omnibus Bulletin) 12/23/10 05-10-08
51-10-08
55-10-08
59-10-08Dual Enrollment for Services funded through OLTL Home and Community-Based Programs and Services funded through the Office of Developmental Programs 10/25/10 05-10-07
51-10-07
52-10-07
55-10-07
59-10-07Individual Service Plan Development, Review and Implementation Procedures for OLTL Home and Community Based Services 10/20/10 05-10-06
51-10-06
52-10-06
55-10-06
59-10-06Nursing Home Transition Outreach Form 10/08/10 05-10-05
51-10-05
52-10-05
55-10-05
59-10-05Department of Aging/Office of Long Term Living Home and Community Based Services program Policy Clarifications 07/06/10 05-10-04
51-10-04
55-10-04
59-10-04Fiscal/Employer Agency Standards 06/01/10 54-10-03 Standards and Reimbursement Rates for the Enhanced Older Adult Daily Living Center Program for Medicaid Aging Waiver Participants 04/20/10 03-10-02
41-10-02
55-10-02Incident Management Policy for Office of Long Term Living (OLTL) Home and Community Based Services Programs 04/09/10 05-10-01
51-10-01
52-10-01
55-10-01
59-10-01Electronic Submission of the Cost Report (MA-11) Form for Reporting Periods Ending 12/31/09 and Thereafter 12/22/10 03-10-01 2011 Critical Incident Management Policy for Office of Long Term Living Home and Community Based Services Programs 10/14/11 05-11-06
51-11-06
52-11-06
54-11-06
55-11-06
59-11-06Accessibility Adaptations and Assistive Technology 10/11/11 05-11-07
51-11-07
52-11-07
54-11-07
55-11-07
59-11-07Community Integration Changes provided in the MA Home and Community—Based Waiver Program 09/29/11 05-11-05
51-11-05
52-11-05
55-11-05
59-11-05Program Fraud & Financial Abuse in Office of Long Term Living MA Home and Community Based Services (HCBS) Programs 08/08/11 05-11-04
51-11-04
52-11-04
54-11-04
55-11-04
59-11-04Recession of OLTL Bulletin 05-10-07, 51-10-07, 52-10-07, 5-10-075, 59-10-07 06/30/11 05-11-03
51-11-03
52-11-03
55-11-03
59-11-03Billing Procedure Codes for Fiscal/Employer Agents (F/EAs) 01/21/11 54-11-01
51-11-01
59-11-01
55-11-01
05-11-012012 CH 52 Procedures and Timeframes Related to Performance of Level of Care Assessments and Independent Enrollment Broker Responsibilities (This bulletin supersedes and replaces 55-12-02) 12/31/12 55-12-03 CH 52 Procedures and Timeframes Related to Performance of Level of Care Assessments and Independent Enrollment Broker Responsibilities (Superseded by 55-12-03) 11/21/12 55-12-02 CH. 1187 Nursing Facility Participation Review Process and Guidelines-statement of policy 06/30/12 42 Pa.B. 3748 CH 52 Billing Instructions-Home and Community Based Waiver Provider's Billing of Procedure Codes 5 Based on Authorized Service Plans through PROMISe 06/05/12 05-12-01
51-12-01
55-12-01
59-12-01CH 52 Procedures and Timeframes Related to Performance of Level of Care Assessments and Independent Enrollment Broker Responsibilities (Superseded by 55-12-03) 11/21/12 55-12-02 CH 52
CH 52OLTL Service Coordination Rate in Effect
OLTL Rate for Enrollment07/14/12
06/30/12CH 52 OLTL Fee Schedule Rates established 06/09/12 2013 CH 52 Hearings and Appeals 12/23/13 51-13-12
55-13-12
59-13-12CH 52 Rescission of Office of Long-Term Living HCBS Directives, Bulletins and Other Policy Documents 12/04/13 05-13-11
51-13-11
55-13-11
59-13-11CH 52 Addition to the Office of Long-Term Living Standardized Home and Community-Based Services Waiver Participant Informational Materials—Your Appeal and Fair Hearing Rights 11/14/13 05-13-10
51-13-10
55-13-10
59-13-10Rescission of Office of Long-Term Living HCBS Directives, Bulletins, and Other Policy Documents (subsequently repealed and reissued) 11/14/13 05-13-09
51-13-09
55-13-09
59-13-09CH 52 Statewide Waiting List Guidelines for Office of Long-Term Living Medicaid Waivers and the Act 150 Program 11/05/13 05-13-08
51-13-08
55-13-08
59-13-08OLTL Home and Community-Based Services Service Authorization Form (subsequently repealed and reissued) 7/12/13 51-13-07
55-13-07
59-13-07CH 52 Additions to Office of Long-Term Living Standardized HCBS Waiver Participant Informational Materials—Abuse, Neglect and Exploitation and Self-Directed Models of Service 07/12/13 51-13-06
55-13-06
59-13-06CH 52 OLTL Standardized Home and Community-Based Services Waiver Participant Informational Materials 05/20/13 51-13-04
55-13-04
59-13-04CH 52 Clarification of type, scope, amount, duration and frequency of services 05/16/13 05-13-05
08-13-05
11-13-05
17-13-05
19-13-05
25-13-05
26-13-05
41-13-05
51-13-05
54-13-05
55-13-05
59-13-05CH 52 Providing for Absence Policies in the Enhanced Adult Daily Living Centers 03/22/13 03-13-03
41-13-03
55-13-03CH 52 Billing Instructions-Home and Community Based Waiver Provider's Billing of Procedure Codes Based on Authorized Service Plans through PROMISeTM 02/07/13 05-13-02
51-13-02
54-13-02
55-13-02
59-13-02CH 52
CH 52OLTL Enrollment Fee Increase
OLTL Service Coordination Rate Increase01/26/13
01/26/13CH 52 Maintaining Waiver Eligibility While in an Institution 01/24/13 05-13-01
51-13-01
52-13-01
55-13-01
59-13-012014 — Preventable Serious Adverse Events 09/13/14 03-14-08 CH 52 Service Coordination After-Hours Coverage 06/19/14 51-14-07
55-14-07
59-14-07Financial Management Services Information 05/12/14 51-14-07
54-14-07
55-14-07
59-14-07Act 150 Program Sliding Fee Scale-2014 Revised Pennsylvania Preadmission Screening Resident Review Identification (Level I) Form (MA 376) 05/12/14
02/12/1459-14-06
01-14-13
03-14-10
07-14-01
55-14-01Revised Pennsylvania Preadmission Screening Resident Review Evaluation (Level II) Form (MA 376.2) 02/12/14 55-14-02 Revised Target Resident (MI, ID, ORC) Reporting Form (MA 408) 02/12/14 03-14-12 CH 52 Release of OLTL Home and Community-Based Services Provider Handbook 01/30/14 03-14-02
05-14-02
08-14-02
11-14-02
17-14-02
19-14-02
23-14-02
25-14-02
26-14-02
41-14-02
51-14-02
54-14-02
55-14-02
59-14-022015 CH 52 Critical Incident Management 04/16/15 05-15-02
51-15-02
54-15-02
55-15-02
59-15-02Act 150 Program Sliding Fee Scale—2015 03/09/15 GUIDANCE MANUALS:
Bureau of Home and Community Based Services
• AIDS Medicaid Waiver #192
• Aging Medicaid Waiver #279
• Attendant Care Waiver #277
• COMMCARE Waiver #0386
• OBRA Medicaid Waiver #0235
• Independence Medicaid Waiver #0319Nursing Facility
• Interpretive Guidelines—interpretations of the 1187 Nursing Facility regulations used during audits of the MA-11 Cost Reports
• Instructions for Financial and Statistical Report-Form MA-11
• MA-11 Cost Report Submission System—End User Manual V5.0
• Nursing Facility Assessment End User Manual
• Resident Data Reporting Manual
• UB-04 Billing Guide for PROMISeTM Nursing Facilities for County and Nonpublic Nursing Facilities and State Restoration Centers—Nursing facility services only applies to county nursing facilities and nonpublic nursing facilities. Regulations related to payment for nursing facility services can be found under 55 Pa. Code Chapters 1187 and 1189 and does not include intermediate care facilities for persons with an intellectual disability, Federal or State-owned long-term care nursing facilities or Veteran's homes.
• Data Book (Participation Review Workbook)Office of Children, Youth & Families—Contact: Cathy Utz (717) 705-2912
POLICY STATEMENTS:
Year Code
CitationSubject Date Issued Bulletin Number 1980 Ch. 3140 Funding of Basic Ed. Components of Private Day Treatment Center Programs 10/29/80 99-80-22 1982 Ch. 3130 Notice of Right to Appeal for Spanish-Speaking Clients 12/30/82 3130-82-01 1983 Ch. 3130 Clarification of the Definition of ''Accept for Service'' 02/04/83 3130-83-03 Ch. 3700 Waiver for Foster Family Homes by Foster Family Care Agencies 02/04/83 3700-83-01 Ch. 3130 Clarification of County C & Y Agency Requirements with Respect to Fee Setting 02/04/83 3130-83-04 Ch. 3130 Clarif. on Caseworker-to-Family Case Load Ratio & Case Management Functions 02/04/83 3130-83-07 Ch. 3140 Clarif. of Adoption Asst. to Relatives in Adoption Cases 05/02/83 3140-83-07 Ch. 3140 3130.64(b)(2), 3130.67(9), 3140.131(7), 3700.35(b)(1) Reimbursement to Parents for the Cost of Child Visits 08/15/83 3130-83-11
3140-83-13
3700-83-031984 Ch. 3001 Transmittal of Interdpt. Memo. on Nonimmunized Students Excluded from Attending School 07/08/84 99-84-13 Ch. 3490 Release of Child Abuse Info. to the Media 08/15/84 99-84-20 Ch. 3130 Interstate Compact on Juveniles 09/30/85 99-85-27 Ch. 3490 Providing Copies of Child Abuse Reports to Subjects 11/20/85 99-85-28 1986 Ch. 3490 Law Enforcement Officials as Perpetrators of Suspected Child Abuse 07/15/86 3490-86-04 Ch. 3490 Policy Clarifications Regarding Child Protective Services Law and Regulations as Related to Act 33 04/01/86 3490-86-02 Ch. 3490 Policy Clarifications Regarding Child Protective Services Law and Regulations as Related to Act 33—Part II 06/16/86 3490-86-05 Ch. 3490 Policy Clarifications Regarding Child Protective Services Law and Regulations as Related to Act 33—Part III 11/01/86 3490-86-08 1987 Ch. 3490 Implementation of Child Protective Service Policies Relating to Alleged Medical Neglect of Disabled Infants 05/01/87 3490-87-01 Ch. 3490 Sharing Child Abuse Info Among DPW Offices 09/01/87 3490-87-03 Ch. 3490 Policy Clarification of the Child Protective Services Law and Regulations 06/01/87 3490-87-02 Ch. 3140 Personal Incident Costs 10/01/87 3140-87-05 Ch. 3140 OCYF Financial Participation in Costs of County Human Service Departments 08/31/87 3140-87-02 1988 Ch. 3490 Screening Student Interns 05/88 3490-88-01 1989 Ch. 3350 Adoption Record Disclosure 07/01/89 3350-89-01 1991 Ch. 3130 Regulatory Interpretation Guidelines for Revisions to Chapter 3130 09/20/91 3130-91-03 1994 Supervised Independent Living Guidelines 07/94 00-94-07 Site Visits and Access to Records by PA Protection and Advocacy, Inc. 08/22/94 00-94-19 1995 Ch. 3490 Amendments to the Child Protective Services Law that Become Effective July 1, 1995 09/05 3490-95-02 1996 Ch. 3490 Certification and Training for Children and Youth Workers 06/20/96 3490-96-03 Surveying and Evaluating Child Welfare Agencies Implementation and Compliance with MEPA 08/15/96 00-96-06 1997 Ch. 3140 Availability of Federal Financial Participation For Profit Residential Child Care Facilities 01/17/97 3140-97-02 Access to Pennsylvania State Police Records 10/01/97 00-97-09 Priority Placement Request Procedures for the Interstate Compact on the Placement of Children 12/01/97 00-97-12 1998 Ch. 3140 MEPA 1994—Small Business 02/07/98 3140-98-03 1997 Association of Juvenile Compact Administrators Rules and Regulations Amended Travel Permit 06/01/98 00-98-06 1999 Ch. 3140 Adoption Assistance Questions and Answers 03/17/99 3140-99-01 Ch. 3490 Drug Convictions Prohibiting Hiring and Approving Foster/Adoptive Parent Applications 02/03/99 3490-99-01 Ch. 3490 Implementation of Revisions to the Child Protective Services Law as Amended by Act 127 of 1998 10/01/99 3490-99-02 2000 Ch. 3140 AFCARS Planning, Budgeting and Invoicing Procedures 08/15/00 3140-00-02 Ch. 3490 Child Death Review and Report Protocols 10/10/00 3490-00-01 2001 Ch. 3130 The Second Revised Interim Guidelines for the Adoption and and Safe Families Act of 1997 01/02/01 3130-01-01 Ch. 3140 Revised Policies and Procedures: Title IV-E Placement Maintenance Eligibility and Reimbursability, Title IV-E Adoption Assistance Eligibility and Title XX Medicaid Eligibility 04/09/01 3140-01-01 Ch. 3490 Revised Certification and Training Requirements for Children and Youth Supervisors 09/25/01 3490-01-02 2003 Kinship Care Policy 06/30/03 00-03-03 Megan's Law 04/13/03 00-03-02 Ch. 3140 Interstate Compact on Adoption and Medical Assistance 01/01/04 3140-03-02 Ch. 3350 Statewide Adoption Network Policies and Procedures 01/01/03 3350-03-01 Ch. 3490 A.Y. v. DPW/Allegheny County 03/10/03 3490-03-01 Ch. 3490 Federal Criminal History Clearances for PA Residents 04/25/03 3490-03-02 2004 MH/MR Services for Children Placed Out-of-County In Pre-Adoptive or Foster Homes 07/19/04 00-04-02 Ch. 3140 Child Welfare TANF Services Policies and Procedures 05/17/04 3140-04-06 Ch. 3140 Approval/Licensing of Foster Family Homes 04/01/04 3140-04-02 Ch. 3140
Ch. 3490Child Placements with Emergency
Caregivers07/01/04 3140-04-05
3490-04-01Ch. 3700 Medical Foster Care Services for Children Served by County Children and Youth Agencies 07/01/04 Special Transmittal 2005 Ch. 3490 Implementation of Act 160 of 2004 Amending the Child Protective Services Law 09/01/05 3490-05-01 2006 Federal Financial Participation Rate Change for Title IV-E Placement Maintenance and Adoption Assistance Costs 10/18/06 00-06-05 Ch. 3140 Random Moment Time Study Policy and Procedures—Juvenile Probation Offices 07/28/06 3140-06-03 Ch. 3140 Federal Title IV-E and Medicaid Administrative Invoicing Procedures 09/12/06 3140-06-05 Ch. 3140 Random Moment Time Study Requirements Family Service Plan Documentation 10/11/06 Special Transmittal Ch. 3800 Strategies and Practices to Eliminate Unnecessary Use of Restraint 01/30/06 Special Transmittal Ch. 3490 Safety Assessment and Planning Process 03/15/06 3490-06-01 2007 FFP Rate Change for Title IV-E Placement Maintenance and Adoption Assistance Costs 04/16/07 00-07-01 Ch. 3490 Protocol to Address Domestic Violence in Families with Child Welfare Involvement 08/03/07 Special Transmittal 2008 Ch. 3350 Expanded Ground for Involuntary Termination of Parental Rights 04/03/08 Special Transmittal Ch. 3490 Frequency and Tracking of Caseworker Visits to Children in Federally Defined Foster Care 05/01/08 3490-08-05 Ch. 3140 Title IV-E Foster Case Maintenance and Adoption Assistance Program Costs Allowable for Federal Financial Participation (FFP) 05/12/08 3140-08-01 Ch. 3350
Ch. 3490
Ch. 3700Implementation of Safe and Timely
Placement of Foster Children Act
(P. L. 109-239)05/12/08 99-08-01 Ch. 3490 Implementation of Act 126 of 2006 Amending the Child Protective Services Law 03/24/08 3490-08-02 Ch. 3490 Implementation of Act 179 of 2008 And Act 72 of 2007 Amending the Child Protective Services Law 06/27/08 3490-08-03 Ch. 3490 Implementation of New Reporting Requirements As Required by Act 146 of 2006 and Act 179 of 2006 10/01/08 3490-08-04 Ch. 3700 Implementation of Act 68 of 2005 (The Resource Family and Adoption Process Act), Act 73 of 2005 (The Resource Family Care Act), and Act 78 of 2007 10/01/08 3700-08-01 Ch. 3130
Ch. 3350
Ch. 3700Impact of Act 109 on Agency Operations 12/29/08 Special Transmittal 2009 Act 76 of 2007 01/07/09 Special Transmittal Ch. 3130
Ch. 3140
Ch. 3700Fostering Connections to Success and
Increasing Adoptions Act of 200802/24/09 Special Transmittal Ch. 3130 Implementation of the Indian Child Welfare Act of 1978 03/09/09 3130-09-01 Ch. 3170 Out of Home Placement Services—Contract Documentation 04/07/09 3170-09-01 Ch. 3170 Out of Home Placement Services—Contract Documentation 08/25/09 3170-09-02 Ch. 3700
Ch. 3800Disaster Planning 10/09/09 Letter from Deputy Secretary Ch. 3800 Strategies and Practices to Eliminate the Use of Unnecessary Restraints 12/19/09 3800-09-01 Ch. 3800 Prone Restraints in Children's Facilities 12/19/09 3800-09-02 Ch. 3140 Implementation of Child Care Funding Policy Beginning State Fiscal Year (SFY) 2010-2011 07/01/09 3140-09-03 Ch. 3130
Ch. 3140Fostering Connections to Success and
Increasing Adoptions Act of 2008—Adoption Program Requirements12/30/09 Special Transmittal 2010 Ch. 3130 Shared Case Responsibility and Procedures 05/03/10 3130/10/01 Permanent Legal Custodian 3130/10/02
3140/10/03Educational Portions of ''Non-Educational'' Residential Treatment 01/04/10 OMHSAS-10-02 Ch. 3130 Termination of Parental Rights and Compelling Reasons 01/05/10 Special Transmittal Ch. 3140 Needs-Based Plan/Budget Amendment 04/20/10 3140-10-01 Ch. 3130 Shared Case Responsibility Policy and Procedures 05/03/10 3130-10-01 YDC/YFC Interim Per Diem Rates Effective July 1, 2010 07/01/10 00-10-01 Ch. 3130 Permanent Legal Custodian Policy 07/30/10 3130-10-02
3140-10-03Ch. 3130 Change in Process for Verifying Paternity 08/04/10 Special Transmittal Ch. 3800 Act 45 of 2010 Regarding Restraint Use and Reporting Requirements of Pregnant Females 08/04/10 3800-10-01 Ch. 3130 Implementation of 45 CFR Part 1356 Chafee Nation Youth in Transition Database Part 1 08/09/10 3130-10-03 Ch. 3130 Educational Stability & Continuity of Children Receiving Services from the County Children & Youth Agency (CCYA) Including the Use of an Education Screen 09/17/10 3130-10-04 Ch. 3130 Clean Indoor Air Act Compliance Guidance 09/17/10 3130-10-05 Ch. 3170 Out of Home Placement Services—Contract Documentation 12/23/10 3170-10-02 Complex Case Planning 12/28/10 00-10-02 2011 Ch. 3130 Basic Health Information Form (CY980) 04/01/11 3130-11-01 Ch. 3350 Implementation of Act 101 of 2010 04/25/10 3350-11-01 Ch. 3490 Developmental Evaluation and Early Intervention Referral Policy Issued 06/07/10; Revised 06/01/11 3490-10-01 Ch.3140 Fiscal Year 2012-13 Children, Youth and Families Needs-Based Plan and Fiscal Year 2011-12 Implementation Plan Instructions Issued 05/27/11; Revised 06/17/11 3140-11-01 Ch. 3140 Act 148 Invoicing Procedures for County Child Welfare Services 07/06/11 3140-11-02 YDC/YFC Interim Per Diem Rates Effective 7/1/11 09/15/11 00-11-02 Ch. 3130 Youth Independent Living Services Guidelines (and Appendix) 07/08/11 3130-11-04 Ch. 3490 Implementation of Act 201 of 2002 (Safe Haven) 07/15/11 3490-11-01 2012 Master Client Index (MCI) Service Expansion 02/15/12 00-12-01 Ch. 3490 Statewide General Protective Services (GPS) Response Times 04/13/12 3490-12-01 Ch. 3130, 3680
3800Children in Foster Care Act (Act 119 of 2010) 02/10/12 3130-12-02
3680-12-01
3800-12-02Ch. 3140 Random Moment Time Study Policies and Procedures County Children and Youth Agencies 05/07/12 3140-12-02 2013 YDC/YFC Interim Per Diem Rates Effective July 1, 2013 10/07/13 00-13-01 Ch. 3140 Fiscal Year 2012/13 Act 148 Invoicing And Medicaid Invoicing Procedures for County Child Welfare Services 05/15/13 3104-13-01 Ch. 3140 County Children and Youth Program Title XX and Title IV-B Procedures 06/28/13 3140-13-04 Ch. 3140 Fiscal Year 2014-15 Children, Youth And Families Needs-Based Plan and Fiscal Year 2013-14 Implementation Plan Instructions 07/03/13 3140-13-03 Ch. 3140 Fiscal Year 2013/14 Act 148 Invoicing And Medicaid Invoicing Procedures for County Child Welfare Services 09/11/13 3104-13-05 Ch. 3140 Federal Title IV-E Invoicing Procedures Manual 10/15/13 3140-13-06 2014 Ch. 3800 Search and Seizure in Programs that Serve Children and Youth 02/28/14 3800-14-01 GUIDANCE MANUALS:
• Planning Permanent Families for Children Residing in Mental Retardation Residential Facilities
• Audit Clause Language for Use in All County Child Welfare Service Provider Contracts
• Indirect Costs Under the County Cost Allocation Plan Guidelines
• Reporting of Indirect Costs—County Children and Youth Services
• Local Management Agency Policy and Procedures Manual
• PA Standards for Child Welfare Practice
• Model Petitions and Court Orders
• Foster Care Visitation Manual
• Safety Assessment and Management Process Reference Manual (last updated 06/09)
• Special Transmittal on Safe Sleep Environment Recommendations for Infants One Year of Age and Under (10/28/08)
• Pennsylvania's Child Welfare Practice Model
• Model Set of Standards for Pennsylvania's Multidisciplinary Investigative TeamsINTERNAL GUIDELINES:
• Youth Development Center/Youth Forestry Camp Policy Manual
• Report on Recommended Best Practices for IV-E & TANF ProgramsOffice of Mental Health and Substance Abuse Services/Mental Retardation—Contact: Stephanie Webb
(717) 783-8067POLICY STATEMENTS:
Year Code
CitationSubject Date Issued Bulletin Number 1982 Ch. 4000 Respon. for Collection of Tuition Exp. Under Act 199 of 1980 for Out-of-State Residents 03/17/82 199-82-01 Ch. 4000 Notice of Assessments (Joint MH/MR Bulletin) 04/16/82 99-82-15 1983 Ch. 5001 Expiration of 4th Provisional Cert. of Compliance 12/15/83 99-83-49 1984 Ch. 5250 Guidelines for Delivery of MH Forensic Svs. To Persons in Co. Jails & Persons on Prob. Or Parole 08/27/84 99-84-38 1985 Ch. 4000 County Indirect Cost Allocation Plan Guideline Update—Maintenance In Lieu of Rent as a Direct Cost (Joint MH/MR Bulletin) 08/22/85 99-85-17 Ch. 1153 Requirements for Treatment Plans & Doc. of Treatment 10/31/85 29-85-02
33-85-02Ch. 4210 Readmission from Community Placement Within 30 Days of Discharge 05/03/85 99-85-21 Ch. 5001 Administration of Psychotropic Medication to Protesting Patients 03/11/85 99-85-10 1986 Ch. 6000 Procedures for Review of Service Eligibility and Termination Decisions 01/17/86 99-86-01 Ch. 5001 Implementation of Act 33 of 1985 03/19/86 99-86-11 Ch. 5100 Involuntary Outpatient Commitment 05/08/86 99-86-14 1987 Ch. 4305 Community MH/MR Liability 05/21/87 4305-87-2 Ch. 4210 Dis. Plan Response For SMH Child/Adolescent Program & County MH/MR Program 01/16/87 99-87-10 Ch. 5100 Guidelines for Assessing & Documenting the Dangerousness Of Mentally Ill Adults 01/16/87 99-87-07 Ch. 5100 Notice of Grievance & Appeal Proc. Involuntary Outpatient Commitment 09/08/87 99-87-23 1988 Ch. 4305 Quarterly Liability Summaries 01/29/88 4305-88-01 1993 *CH. 1165 PAYMENT FOR MENTAL HEALTH SERVICES PROVIDED IN A RESIDENTIAL TREATMENT FACILITY FOR ELIGIBLE INDIVIDUALS UNDER 21 YEARS OF AGE 01/01/93 1165-93-07 Ch. 5221 Intensive Case Management Record Requirement 09/21/93 5221-93-01 1994 — Outpatient Psychiatric Services For Children Under 21 Years of Age 01/11/94 01-94-01
41-94-01
48-94-01
49-94-01
50-94-011995 CH. 1153 ACCESSING OUTPATIENT WRAPAROUND MENTAL HEALTH SERVICES Not Currently Included in the Medical Assistance Program Fee Schedule for Eligible Children Under 21 years of Age 09/08/95 1153-95-01 — Revision of Utilization Guidelines for Inpatient Hospital Drug and Alcohol Services Under the Medical Assistance Program 11/06/95 01-95-20
11-95-12
1163-95-01— Guidelines for Inpatient Hospital Drug And Alcohol Services—Non Availability Of a Non-Hospital Bed 11/06/95 01-95-21
11-95-13
12-95-08Ch. 1157 Mental Health Services Provided In Non-JCAHO Accredited Residential Facility For Children Under 21 Years of Age 09/08/95 1157-95-01
01-95-12
11-95-08
12-95-04
13-95-01
14-95-01
17-95-05
41-95-03
50-95-03
53-95-01Ch. 1165 Update—JCAHO—Accredited RTF Services 09/08/95 01-95-13
11-95-09
12-95-05
13-95-02
14-95-02
17-95-06
41-95-04
50-95-04
53-95-02
1165-95-011996 — Summer Therapeutic Activities Program 04/25/96 50-96-03 1997 — Change in Billing Procedures for Psychotherapy 07/14/97 28-97-06
29-97-06— Change in Procedure for Requesting and Billing Therapeutic Staff Support (TSS) Services 09/17/97 01-97-16
41-97-02
48-97-02
49-97-06
50-97-051998 Reporting Requirements for Services Funded Through County Base and CHIPP Funds 02/17/98 OMH-98-01 — Drug and Alcohol Clinics with Provisional Licenses 03/03/98 28-98-01
1123-98-01Ch. 1163 Revision of Utilization Guidelines for Inpatient Hospital Drug and Alcohol Services Under the Medical Assistance Program 05/18/98 1163-98-01 Ch. 5310 Licensing Compliance Prediction Instrument Application in the Licensing of Community Residential Rehabilitation Services 08/01/98 OMH-98-02 1999 — Procedures for Licensed, Enrolled Mental Retardation Providers to Access And Submit Claims for Outpatient Behavioral Health services for Individuals Under 21 years of age 12/03/99 17-99-02
50-99-03Ch. 4300 Revised Procedure for Waiver of Office of mental Health and Substance Abuse Services (OMHSAS) Program Regulations 10/01/99 OMHSAS-99-08 Emerich v. Philadelphia Center for Human Development 720 A.2d 1032 (Pa. 1998) (Duty to Ward Third Parties—Tarasoff in Pennsylvania) 09/15/99 OMHSAS-99-09 — Medication Management Visit 04/26/99 28-99-02
29-99-01— Increase Fees for Outpatient Psychiatric Clinics, Psychiatric Partial Hospitalization Programs and Outpatient Drug and Alcohol Clinics 06/23/99 28-99-03
29-99-02
33-99-012000 Guidelines for Identifying Persons with Mental Retardation and Mental Illness for State Mental Health Hospital Discharge 05/15/00 00-00-04 Ch. 4300 The Roles and Responsibilities of County Mental Health/Mental Retardation Programs in the Development of a Child's Individual Education Program 10/04/00 OMHSAS-00-04 2001 Nursing Home Reform Implementation 02/01/01 OMHSAS-01-01 Ch. 5100 Age of Consent for Voluntary Outpatient Mental Health Treatment 06/18/01 OMHSAS-01-04 Accessibility of Community Mental Health and Substance Abuse Services For Persons Who are Deaf, Hard of Hearing, Late Deafened, or Deaf-Blind 10/01/01 OMHSAS-01-06 Ch. 5100 Procedures for Client Rights Grievances and Appeals 08/10/01 SMH-01-03 Accessibility of State Mental Health Facilities for Persons who are Deaf, Hard of Hearing, or Deaf-Blind 06/18/01 SMH-01/01 2002 Coordination of treatment and support for people with a diagnosis of serious mental illness who also have a diagnosis of mental retardation 00-02-16 Ch. 1223 Drug and Alcohol Clinics with Provisional Licenses 10/26/02 28-02-02 Ch. 5100 Interpretation of Pennsylvania Law Related to 402(b) Commitment 09/12/02 OMHSAS-02-04 The Use of Seclusion and Restraint in Mental Health Facilities and Programs 04/08/02 OMHSAS-02-01 Performance Expectations and Recommended Guidelines for the County Child and Adolescent Service System Program (CASSP) 06/06/02 OMHSAS-02-02 Generic Drugs 04/01/02 SMH-02-01 2003 Ch. 1223 Elimination of the Requirement for the Outpatient Drug and Alcohol Clinic's Supervisory Physician to Perform a Comprehensive Medical Examination Within 15 days following the Intake and Before the Provision of Treatment 10/01/03 28-03-02 2004 Ch. 1223 Methadone Take-Home Services 02/01/04 28-04-01 2005 Ch. 1153 Psychological/Psychiatric/Clinical Re-Evaluations and Re-Authorization For Behavioral Health Rehabilitation (BHR) Services for Children and Adolescents with Behavioral Health Needs Compounded by Developmental Disorders 06/24/05 07-05-01 Ch. 5100 Unscheduled Use of Medication in the State Hospital System PRN & STAT Medication Orders 02/28/05 SMH-05-1 Ch. 5100 Transporting Patients 02/28/05 SMH-05-02 Ch. 5100 Administrative Transfers between State Mental Hospitals Civil Sections 04/29/05 SMH-05-04 Ch. 4300 Cost Settlement Policy and Procedures for Community-Based Medicaid Initiatives 08/15/05 OMHSAS-05-01 Integrated Children's Services Initiative 06/09/05 00-05-05 Quality at the End of Life for Consumers and Residents 09/16/05 SMH-05-05 2006 Memorandum of Understanding Between the Office of Mental Health and Substance Abuse Services and the Pennsylvania Department of Aging 02/01/06 OMHSAS-06-01 Service Priority For: Older Adult Population 02/01/06 OMHSAS-06-02 Co-Occurring Disorder Competency Approval Criteria for All Facilities Licensed by the Department of Health Division of Drug and Alcohol Program, License or the Department of Public Welfare, Office of Mental Health and Substance Abuse Services 02/10/06 OMHSAS-06-03 Writing of Orders by Administrators 02/13/06 SMH-06-01 Ch. 5200 Mobile Mental Health Treatment 11/30/06 08-06-18 Ch. 5100 Community Incident Management & Reporting System 07/18/06 OHMSAS-06-04 Ch. 1153 Mobile Mental Health Treatment 11/30/06 08-06-18 Ch. 1151
Ch. 1153
Ch. 1223BH-FFS Transfer from OMAP to
OMHSAS08/15/06 OMHSAS-06-07 Ch. 1153 Revision to Minimum Staff Qualifications of Therapeutic Staff Support (TSS) Workers 08/24/06 08-06-15 2007 Ch. 5100 Clarification on the Authorization of Restraints and Seclusion in the Forensic Units 07/13/07 SMH-07-01 Ch. 5100 Clarification of Act 169, also known as the Older Adult Protective Services Act (OAPSA), in regards to hiring practices for inpatient and residential facilities. 08/02/07 OMHSAS-07-01
07-012008 Ch. 5310
Ch. 5320Guidelines for Interagency Planning
for Children in Need of Behavioral Health Rehabilitation Services or Partial Hospitalization on Services during the School Day01/04/08 OMHSAS- Special Pharmaceutical Benefits Program Mental Health component will transition from Office of Medical Assistance Program to Office of Mental Health and Substance Abuse Services 04/22/08 OMHSAS-08-02 Assertive Community Treatment (ACT) 09/02/08 OMHSAS-08-03 Ch. 63 Implementation of Act 179 of 2006 & Act 73 of 2007 Amending The Child Protective Services Law 06/27/08 3490-08-03 2009 Guidance for Conducting Functional Behavioral Assessment in the Development of Treatment Plans for Services Delivered to Children with Behavioral Health Needs Compounded by Developmental Disorders 01/09/09 OMHSAS-09-01 Ch. 1223 Requirements for Clinics Supervisory Physician Reviews and Reevaluations of Diagnoses, Treatment Plans and Updates 04/18/09 OMHSAS-09-03 Ch. 31 Best Practice for Family Involvement with Youth who are in Residential Treatment Facilities (RTFs) 06/15/09 OMHSAS-09-04 Ch. 5100 Use of Restraints, Seclusion and Exclusion in State Mental Hospitals and Restoration Center 11/30/09 OMHSAS-09-06 Ch. 1101
Ch. 1150
Ch. 1153Peer Support Services (Revised) 01/01/10 OMHSAS-09-07 2010 Ch. 1153
Ch. 2380
Ch. 5200
Ch. 5210
Ch. 6400
Ch. 6500Medication Prescribing Practices of
CRNP's in Mental Health Programs
and Mental Retardation Programs03/27/10 OMHSAS-10-01 Educational Portions of ''Non-Educational'' Residential Placement 01/04/10 OMHASA-10-02 Strategies and Practices to Eliminate the Use of Unnecessary Restraints 12/19/09 3800-09-01 Ch. 5221 Blended Case Management (BCM) (Revised) 06/14/10 OMHSAS-10-03 Psychological/Psychiatric/Clinical Re-Evaluation and Re-Authorization For Behavioral Health Rehabilitation (BHR) Services 07/09/10 OMHSAS-10-04 2011 Non-Discrimination Toward Lesbian, Gay, Bisexual, Transgender, Questioning And Intersex People 01/07/11 OMHSAS-11-01 Guidelines to Ensure Affirmative Environments and Clinically Appropriate Services for Lesbian, Gay, Bisexual, Transgender, Questioning And Intersex Consumers and Their Family Members 01/07/11 OMHSAS-11-02 Ch. 41 Clarification of Permissible Arrangements for Psychologists Who are Associated with the Provision Of Behavioral Health Rehabilitation Services (BHRS) 03/08/11 OMHSAS-11-05 Ch. 15 Administrative Investigations 10/20/11 OMHSAS-11-08 OMHSAS Guidelines for the Approval of Telepsychiatry 12/20/11 OMHSAS-11-09 2012 Summer Therapeutic Activities Program (STAP) 03/01/12 OMHSAS-12-01 Cost Centers for County Based Mental Health Services 03/26/12 OMHSAS-12-02 Ch. 5100 Unsupervised Leave of Patients Found Not Guilty by Reason of Insanity 04/04/12 SMH-P-12-01 Ch. 5100 Security Guidelines For Regional Forensic Psychiatric Centers 04/04/12 SMH-P-12-02 Ch. 5100 Proper Implementation of Discharge or Transfer Procedures For Certain Person in the Category ''Acquitted Because of Lack of Criminal Responsibility.'' (Not Guilty by Reason of Insanity) 04/04/12 SMH-P-12-03 Information Sharing Between Regional Forensic Psychiatric Centers and State or County Correctional Facilities Upon Admission and Discharge 04/04/12 SMH-P-12-04 Admission, Transfers, Level of Care and Service Area Designation For the Regional Forensic Psychiatric Centers 04/11/12 SMH-P-12/05 Mental Health Targeted Case Management (TCM) Documentation Requirements 06-14-12 OMHSAS-12-03 2013 Targeted Case Management (TCM) Travel and Transportation Guidelines 01-18-13 OMHSAS-13-01 Policy Clarification Regarding Written Prescriptions Orders and Requests—Statement of Policy 06-27-13 OMHSAS-13-02 2013 HCPCS Updates Related to Behavioral Health Services 10-18-13 OMHSAS-13-03 2014 OMHSAS Guidelines for the Approval of Telepsych Services in HealthChoices 03-18-14 OMHSAS-14-01 Enrollment and Payment of Licensed Providers that Provide Behavioral Specialist Services to Children with Autism Spectrum Disorders 5-23-14 OMHSAS-14-02 Affordable Care Act (ACA) Re-enrollment Guidance for Behavioral Health Providers 8-1-14 OMHSAS-14-03 Diagnostic and Statistical Manual of Mental Disorders, Fifth Edition (DSM 5) 9-5-14 OMHSAS-14-04 2015 Community Incodent Management & Reporting System 4-1-15 OMHSAS-15-01 GUIDANCE MANUALS:
• Community Hospital Integration Projects Program (CHIPP) Guidelines
• Updated Olmstead Plan for Pennsylvania's Mental Health SystemOffice of Developmental Programs—Contact: Julie Mochon (717) 783-5771
POLICY STATEMENTS:
Year Code
CitationSubject Date Issued Bulletin Number Search of Visitors and Residents at State Centers and Mental Retardation Units 9/19/81 99-81-40 Policies and Procedures Governing Admissions, Commitment, Transfers, and Discharges at State-Operated Mental Retardation Facilities 12/01/81 99-81-51 1982 Guidelines for State Center Boards of Trustees 2/17/02 99-82-02 Responsibility for Collection of Tuition Expenses Under Act 199 for Out-of-State Residents 3/17/82 199-82-01 Notice of Assessments 4/16/82 99-82-15 New Vecchione Petition Forms 8/20/82 99-82-39 Monitoring the Guardianship Petitioning Process at State Centers and State Mental Hospitals 9/24/82 99-82-47 State Supplemental Security Income Supplement for Licensed Personal Care Boarding Home Residents 297-82-73 Personal Care Boarding Home Resident Assessment Summary 12/31/82 II-30-82-02 1983 Guardianship Petitioning Process at State Centers 2/11/83 99-83-05 Payment of Residential Placement Costs for Mentally Retarded or Severely Emotionally Disturbed Children in Residential Facilities 3/8/83 99-83-10 Guidelines for State Center Board of Trustees—Revision 8/18/83 99-83-21 1984 County Indirect Cost Allocation Plan Guidelines 6/13/84 99-84-22 Personal Care Boarding Home Supplement 6/27/84 297-84-43 1985 County Indirect Cost Allocation Plan Guideline Update—Maintenance in Lieu of rent as a Direct Cost 8/22/85 99-85-17 Tobacco Products Purchase (with State Funds) for Client use in MR Facilities 10/15/85 99-85-19 1986 Revised Definition of Developmentally Disabled Persons who Receive Services in Intermediate Care Facilities for the Mentally Retarded (ICRs/MR) 12/31/86 42-435-86-01 Choking Prevention and Management 12/4/86 00-86-14 1987 Clarification of Definition of Developmentally Disabled Persons Receiving Services in Intermediate Care Facilities for the Mentally Retarded 12/9/87 4398-87-01 CH. 4305 Client Liability—Community Mental Health and Mental Retardation Services 5/21/87 4305-87-02 Documentation Requirements—Waiver Requests for Increases for Workers' Compensation Costs 9/25/87 99-87-15 Conversion of Comm. Res. MR Facilities to ICF/MR 10/23/87 99-87-17 Case Management Services 11/19/87 99-87-18 State Employees Acting in Voluntary Capacity to Control Client Funds 11/19/87 00-87-18 1988 Quarterly Liability Summaries 1/29/88 4305-88-01 Ch. 6000 Change in Zoning Requirements for Licensing Intermediate Care Facilities for the Mentally Retarded 10/3/88 6000-88-07 Ch. 1181 OBRA-87—Nursing Home Reform 12/28/88 1181-88-08 Ch. 6000 Administration and Management of Client Funds 10/05/88 6000-88-08 Applicability of Appropriate Life Safety Codes 8/9/88 00-88-09 1989 Ch. 6000 Guidelines for Enhancing and Conducting Direct and Independent Assessment 10/16/89 6000-89-01 Ch. 1101 Copayment Exemption for Targeted Case Management Services 11/4/88 1101-89-01 Cardiopulmonary Resuscitation and Relief of Upper Airway Obstruction 3/1/89 SC-89-01 Care and Services Policy for State Centers and MR Units 8/25/89 SC-89-02 New Federal ICF/MR Regulations 2/7/89 00-89-03 Account Code Structure—Offices of Mental Health and Mental Retardation Cost Center Definitions 7/28/89 00-89-05 Abatement of Liability for Psychological Evaluations 09/14/89 00-89-17 LEKOTEK 11/1/89 00-89-18 1990 Ch. 6000 Family-Driven Family Support Services 12/12/90 6000-90-01 Children's Cardiac Program 1/31/90 00-90-03 Childhood Lead Poisoning Prevention Program 4/9/90 00-90-12 Department of Health Programs for Young Children 4/9/90 00-90-14 Supplemental Security Income (SSI) Disability Benefits for Children 9/27/90 00-90-24 1991 Mental Health/Mental Retardation Annual Income and Expenditure Reports 10/21/91 OMH-91-13 Opportunities and Supports for Older Persons with Mental Retardation 11/1/91 00-91-17 Joint Statement by the Department of Public Welfare and The Department of Aging 7/31/91 00-91-18 Applicability of OMB Circular A-133 for Non-State Operated Intermediate Care Facilities for the Mentally Retarded (ICFs/MR) 10/31/91 00-91-26 1992 Special Innovative Services Expenditures Under Family Support Services 1/16/92 00-92-03 Issuance of Audit Guide for Non-State Operated Intermediate Care Facilities for the Mentally Retarded 8/31/92 00-92-22 1993 Supporting People in the Community 2/24/93 00-93-02 Tuberculosis Surveillance and Management 9/21/93 SMH-93-03 Immunization of Patients/Residents and Employees 7/9/93 SMH-93-04 Medical Assistance for Children 9/15/93 00-93-23 Family Support Services Subcommittee Observations and Recommendations 8/31/93 00-93-25 Western Center Settlement Agreement 11/1/93 00-93-28 Providing Services to Persons with Autism/ Pervasive Developmental Disorder 11/9/93 00-93-29 OBRA Procedures for Individuals with Mental Retardation 12/30/93 00-93-30 1994 Closure of Admissions of Children to State-Operated Intermediate Care Facilities for the Mentally Retarded 12/14/94 SC-94-01 Federal Regulations on Occupational Exposure to Bloodborne Pathogens 2/1/94 00-94-02 Facilitated Communication 3/1/94 00-94-11 Community Resource Development in Family Support Services Projects 3/10/94 00-94-12 Targeted Service Management and Third Party Liability 4/20/94 00-94-14 Targeted Service Management Assistance Packet 4/20/94 00-94-15 Additional Interpretive Guidelines for Intermediate Care Facilities for the Mentally Retarded 6/7/94 00-94-17 Targeted Service Management and 180-Day Invoice Exceptions 8/15/94 00-94-23 Assessments: Lifetime Medical History 12/6/94 00-94-32 Targeted Service Management Handbook 12/12/94 00-94-33 Facilitated Communication-Best Practices and Guidelines 12/30/94 00-94-34 1995 Educational and Vocational Training in Intermediate Care Facilities for the Mentally Retarded 3/28/95 00-95-04 State Match Verification and Targeted Service Management 6/20/95 00-95-12 Medical Assistance Funded Services for Children 9/20/95 00-95-19 Act 28 of 1995 00-95-25 1996 Ch. 6000 Criteria for Approval of New Intermediate Care Facilities for People with Mental Retardation 04/06/96 6000-96-01 Tuberculosis Infection Control Program 8/9/96 SMH-96-01 Social Security Administration Alternate Vocational Rehabilitation Provider Initiative 3/19/96 00-96-05 Revised Intermediate Care Facility for the Mentally Retarded (ICF/MR) Guidelines 4/12/96 00-96-07 Office of Vocational Rehabilitation Memorandum of Understanding with the Offices of Mental Health and Mental Retardation 7/31/96 00-96-11 Claiming Federal Reimbursement for Targeted Service Management Administration Costs 9/18/96 00-96-13 Additions To TSM Handbook and Technical Assistance Packet 10/30/96 00-96-18 Regulation Interpretation Unobstruction Egress 11/8/96 00-96-19 Survey Guidelines and Procedures Intermediate Care Facilities for the Mental Retarded (ICFs/MR) 11/18/96 00-96-20 Regulation Interpretation—Family Living Medication Administration Training 11/19/96 00-96-21 Guidelines Concerning Sexuality 12/31/96 00-96-23 1997 Quarterly Liability Summaries: Supplement and Amendment 2/7/97 00-97-02 OMR Statewide Peer Review Committee 3/17/97 00-97-04 Act 26 of 1997 (Amending Act 28 of 1995) 8/29/97 00-97-06 1998 Guidelines To Supporting People Moving From State Centers Into The Community 03/27/98 00-98-03 1999 Sanctions Policy for Noncompliance with Mental Health & Mental Retardation Income & Expenditure, Consolidated Waiver, and Cost Settlement Reporting Requirements 11/2/99 OMHSAS-99-10 2000 The Roles and Responsibilities of County Mental Health/Mental Retardation Programs in the Development of a Child's Individual Education Program 10/4/00 OMHSAS-00-04 Guidelines for Identifying Persons with Mental Retardation and Mental Illness for State Mental Health Hospital Discharge 5/15/00 00-00-04 Domiciliary Care for Persons with Mental Retardation 5/23/00 00-00-05 2002 Medicaid Waiver for Infants, Toddlers and Families Renewal 1/29/02 00-02-01 Performance Expectations and Recommended Guidelines for the County Child and Adolescent Service System Program (CASSP) 6/6/02 OMHSAS-02-02 Ch. 4210 Clarifying Eligibility for Mental Retardation Services and Supports 05/31/02 4210-02-05 Revision of Definition of Conflict Free Providers for Targeted Service Management 4/12/02 00-02-06 Pro Re Nata Medication Usage For Psychiatric Treatment—Clarification Of Interpretation 7/11/02 00-02-09 Need for ICF/MR Level of Care 08/07/02 00-02-13 Coordination of Treatment and Support for People with a Diagnosis of Serious Mental Illness who also have a Diagnosis of Mental Retardation 12/17/02 00-02-16 2003 Passage of Act 171 relating to the Older Adults Protective Services Act (OAPSA) 2/11/03 00-03-01 OBRA Time-Limited Determinations 5/13/03 00-03-04 Principles for the Mental Retardation System 6/13/03 00-03-05 Medication Administration Training Program 8/12/03 00-03-07 Payments for Psychological Testing to Diagnose Mental Retardation in Children and Adults 10/21/03 00-03-10 Medical Assistance for Workers with Disabilities In the Community Mental Retardation Program 11/25/03 00-03-11 2004 Ch. 6000 Incident Management 02/18/04 6000-04-01 MH/MR Services for Children Placed Out-of-County in Pre-Adoptive or Foster Homes 7/19/04 00-04-02 Positive Approaches 1/9/04 00-04-05 Home and Community Based Waiver Provider's Billing of HIPAA Compliant National Codes Based on Authorized Plans of Care Through the Home and Community Services Information System and PROMISe 3/10/04 99-04-06 Certified Investigations 9/16/04 00-04-11 Limited English Proficiency (LEP) 1/20/05 00-04-13 Determining Medical Assistance Eligibility for Families of Infants and Toddlers Who Apply for Supports and Services Authorized by a County Mental Health/Mental Retardation Program 1/28/05 00-04-14 Alternative Sanction Guidelines for ICF/MR Medical Assistance Certification 1/28/05 00-04-15 2005 Cost Settlement Policy and Procedures for Community-Based Medicaid Initiatives 8/15/05 OMHSAS-05-01 Issuance of Audit Guide for Non-State Operated Intermediate Care Facilities for the Mentally Retarded 11/30/04 00-05-01 Services Requiring Third Party Insurance Review Prior To Consideration For Waiver Payment 7/5/05 00-05-03 Lifesharing through Family Living 8/8/05 00-05-04 Office of Mental Retardation Policy on Employment 12/20/05 00-05-07 2006 Home & Community Based Service Eligibility/Ineligibility/Change Form 1/3/06 00-06-01 Employment for Individuals in ICFs/MR 4/5/06 00-06-08 Elimination of Restraints through Positive Practices 5/1/06 00-06-09 Payment for Sign Language Interpreters and/or Transliterators 5/10/06 00-06-10 Service Review Protocol for Individuals in the Consolidated and Person Family Directed Support Waivers 9/7/06 00-06-13 Prioritization of Urgency of Need for Services (PUNS) Manual 12/22/06 00-06-15 2007 Provider Billing Documentation Requirements for Waiver Services 4/26/07 00-07-01 Overview of Supports Intensity Scale© (SIS©) and the PA Plus (Attachment) 4/26/07 00-07-02 Ch. 4300 Administrative Entity and Provider Contracts (Statement of Policy) 8/17/07 4300-07-05 2008 Implementation of Act 179 of 2006 and Act 73 of 2007 Amending the Child Protective Services Law 06/27/08 3490-08-03 Procedures for Service Delivery Preference 1/30/08 00-08-03 Individual Eligibility for Medicaid Waiver Services 3/5/08 00-08-04 Due Process and Fair Hearing Procedures for Individuals with Mental Retardation 4/10/08 00-08-05 Agency with Choice Financial Management Services (AWC FMS) 4/28/08 00-08-08 Licensing Protocols and Procedures 6/17/08 00-08-10 Supports Intensity Scale (SIS) and PA Plus Manual 7/28/08 00-08-11 Vendor Fiscal/Employer Agent Financial Management Services 8/13/08 00-08-14 Disability Rights Network Access to Records and Joint Investigations 2/13/09 00-08-15 Communication Supports and Services 1/20/09 00-08-18 2009 Ch. 3800 Strategies and Practices to Eliminate the Use of Unnecessary Restraints 12/19/09 3800-09-01 Ch. 3800 Prone Restraints in Children's Facilities 12/19/09 3800-09-02 Ch. 6200 Social Security Economic Recovery One-Time Payment 07/10/09 6200-09-05 2010 Medication Prescribing Practices of CRNPs in Mental Health Programs and Mental Retardation Programs 3/27/10 OMHSAS-10-01 Educational Portions of ''Non-Educational'' Residential Placement 1/4/10 OMHSAS-10-02 Complex Case Planning 12/28/10 00-10-02 Quality Management Strategy of the Office Of Developmental Programs 3/22/10 00-10-02 Planning and Managing Unanticipated Emergencies 7/1/10 00-10-03 Recording Information on the Target of an Individual to Individual Abuse Incident Report In HCSIS 07/01/10 00-10-04 Supports Coordination Services 05/26/10 00-10-06 Referral to the Early Intervention Program for Children Under Three Years of Age Placed in ICFs/MR 05/26/10 00-10-08 Prior Authorization for Supplemental Habilitation and Additional Individualized Staffing 05/26/10 00-10-09 Obsolete Licensing Indictor System, Licensing Inspection Instruments and Licensing Weighting Systems Applicable To 55 Pa Code Chapters 2380, 2390, 6400 and 6500 08/16/10 00-10-11 Supports Coordinator Training Waiver Requirements 12/30/10 00-10-13 Provider Monitoring 12/30/10 00-10-14 2011 Ch. 6000 Procedures for Surrogate Health Care Decision Making 01/27/11 6000-11-01 2012 Adult Autism Waiver Services and Procedure Code Changes and Rates 9/7/12 00-12-01 Rate-Setting Methodology and Rates for Department-Established Fees for Ineligible Residential Habilitation Services 9/7/12 00-12-02 2013 Ch. 6400 Clarifying the Applicability of Chapter 6400 to Private Homes—Statement of Policy 1/14/13 6400-13-01 Ch. 6400 Participant Rights—Statement of Policy 2/11/13 6400-13-02 Ch. 6000 Rescission of Class 3 Intellectual Disability Bulletins 4/5/13 6000-13-03 Crosswalk Between ODP Cost Center Codes and Block Grant Codes 8/21/13 00-13-04 Rescission of Joint Bulletins Released By OMHSAS, OIM and ODP 12/24/13 00-13-05 Rate Setting Methodology for Consolidated and Person/Family Directed Support Waiver- and Base- Funded Services for Individuals Participating in the Office of Developmental Programs Service System 1/9/14 00-14-01 Listing of Obsolete and Current Intellectual Disability Bulletins 3/13/14 00-14-03 Accessibility of Intellectual Disability Services for Individuals Who Are Deaf 4/8/14 00-14-04 OVR Referral Process for Employment Services 7/1/14 00-14-05 Fee Schedule Rates and Department-Established Fees for Consolidated and Person/Family Directed Support Waiver, Targeted Services Management and the Community Intellectual Disability Based-Funded Program 12/24/14 00-14-06 Individual Support Plan 05/15/15 00-15-01 GUIDANCE MANUALS:
• Pennsylvania's Guide to Participant-Directed Services
• Individual Support Plan (ISP) Manual
• The Electronic Resource Guide for Supports Coordinators and SC Supervisors
• The Office of Developmental Programs' ID Provider Handbook
• Provider Manual—Bureau of Autism Services
• Practice Guidelines—Bureau of Autism Services
• Supports Coordinator Manual—Bureau of Autism Services
• Behavioral Specialist Manual—Bureau of Autism Services
• Participant Handbook—Bureau of Autism ServicesINFORMATIONAL PACKETS:
• Provision of Vendor Services Informational Packet (#003-09)
• Waiver Service Requests Informational Packet (#004-09)
• SISTM and PA Plus Assessment Informational Packet (#006-09)
• Accessing and Printing ISP for Providers Informational Packet (#013-09)
• PROMISe Billing Quick Reference Error Status Codes Informational Packet (#014-09)
• PROMISe Billing Quick Reference for Residential Services Information Packet (#015-09)
• PROMISe Billing Quick Reference for FMS ESC Listing Informational Packet (#016-09)
• Summary of Procedure Codes and Service Descriptions Included and Excluded from Revenue Reconciliation (Info Packet 007-10)
• Annual AE Quality Mgmt. Plan Implementation and Evaluation Process Documents Now Available in AE Information Center (Info Packet 009-10)
• Billing Unanticipated Emergencies Using the ET Modifier (Info Packet 026-10)
• Impact of Provider Qualification in HCSIS on Fiscal year Renewal ISPs
• Supplemental Habilitation and Additional Individualized Staffing Services During the Fiscal Year 2010-2011 Renewal Period (Info Packet 063-10)
• Referral to the Early Intervention Program for Children Under Three of Age Placed in ICFs/MR (Info Packet 069-10)
• Regional ISP Review Process and Form Informational Packet (#074-10)
• Prior Authorization for Supplemental Habilitation and Additional Individualized Staffing Serves 2010-2011 (Info Packet 077-10)
• Waiver Provider Monitoring—Interim Process for FY 2010-2011 (Info Packet #093-10)
• Agency with Choice Financial Management Service Provider Listing for FY 2010-2011 (#099-10)
• Protocol for Gross Adjustments for Providers of Waiver Services with Cash Flow Concerns Informational Packet (#102-10)
• Annual Provider Qualification Process Informational Packet(#152-10)
• Two HIPAA Upgrades: Version 5010 and ICD-10 Informational Packet (#170-10)
• Monitoring Frequency Deviation Request Informational Packet (#048-11)
• Fiscal Year 2011-2012 ISP Renewal Guidance and Prior Authorization Process Enhancement for Supplemental Habilitation (SH) and Additional Individualized Staffing (AIS) Service (Info Packet #050-11)
• Preparations for the FY 2011-2012 ISP Renewal Period: Action Required (Info Packet #055-11)
• Vendor Administrative Fee Services Informational Packet (#060-11)
• Prudent Pay of Claims Policy Enforcement Informational Packet (#075-11)
• Commonwealth of PA Shared Living RFI (Info Packet 093-11)
• Medication Administration Brochures (Info packet 098-11)
• Compliance to ISP Regulations and Individuals who Reside in Non-State ICF/MR Informational Packet (#136-11)
• Remaining Final Fiscal Year (FY) 2011-2012 Rate Load Date and Impact Areas (Info Packet 151-11)
• Billing with the Diagnosis Code Informational Packet (#154-11)
• Clarification for the v5010 CMS Mandate (Info Packet 159-11)
• 2012 PA Community on Transition Conference (Info packet 165-11)
• Peer Review Process and Training (Info Packet 176-11)
• ODP PROMISe Provider Enrollment Integrity Process Informational Packet (#009-12)
• Use of SNAP for Individuals Residing in GLAs Informational Packet (#015-12)
• Certified Investigation Summary Informational Packet (#020-12)
• Reprocessing Schedule for SC & TSM Waiver Claims That Were Denied Due to CIS Interface Issues (Info packet 021-12)
• Preparations for FY 2012-2013 ISP Renewal Informational Packet (#025-12)
• FY 2012-2013 ISP Renewal Guidelines for SH and AIS Informational Packet (#039-12)
• Right to be Free from Abuse Notification Form Informational Packet (#053-12)
• Approval of Residential Services Locations and Program Capacity Informational Packet (#055-12)
• Request for Exception to Service Limits or Units Informational Packet (#067-12)
• Emergency Respite Procedure Informational Packet (#066-12)
• Residential Vacancy Management Procedure Informational Packet (#098-12)
• ISP Manual Replacement Page Informational Packet (#099-12)
• Clarification and Changes to Provider Qualification Requirements Informational Packet (#104-12)
• Request for Waiver of Provision of Chapter 51 Informational Packet (#002-13)
• ISP Review Checklist Informational Packet (#020-13)
• HCSIS Verification Form Informational Packet (#022-13)
• Provider Qualification and Noncompliance Process Informational Packet (#025-13)
• Unlicensed Residential Habilitation Homes Survey Informational Packet (#035-13)
• Preparations for FY 2013-2014 ISP Renewal Period Informational Packet (#041-13)
• Agency With Choice (AWC) Financial Management Services (FMS) Wage and Benefit Ranges and Corresponding Rates for Specific Participant Directed Services (PDS) Effective July 1, 2013
• Vendor Fiscal/Employer Agent Financial Management Services Wage and Benefit Ranges for Specific Participant Directed Services Effective July 1, 2013INFORMATIONAL MEMOS:
• Is a ''New'' Team Meeting Necessary to Prepare FY 2009-2010 Renewal ISP Informational Memo (#003-09)
• Viewing Service Utilization in HCSIS for AEs Informational Memo (#005-09)
• Electronic Funds Transfer Option Informational Memo (#006-09)
• ODP Provider Resources (Billing Guides) Now Available Informational Memo (#010-09)
• Incident Management Clarification of Roles for SCOs Informational Memo (#012-10)
• Place of Service Matrix Informational Memo (#013-09)
• Remittance Advice Quicktip #7 Informational Memo (#015-09)
• Respite Camp Will Remain Vendor Service After June 30, 2010 Informational Memo(#017-09)
• Base Funded Respite Services Informational Memo (#038-10)
• FMS Administrative Fee Services on ISP Informational Memo (#043-10)
• Individual Purchases and Item Storage Informational Memo (#049-10)
• Interim Process for Timely Filing Edits ESC 545 Informational Memo (#064-10)
• IRS Correspondence Regarding Difficulty of Care Payments Informational Memo (#095-10)
• ODP Travel Policy Change Informational Memo (#121-10)
• Requests to Re-open On-line ODP Required SC Curriculum Training Informational Memo (#009-11)
• ISP Signature Page (DP1032) Informational Memo (#022-11)
• Annual Review Update Date for the ISP Informational Memo (#051-11)
• Voter Registration Responsibilities Informational Memo (#063-11)
• FY 2011-2012 Updates to Consolidated and Person Family/Directed Support (P/FDS) Waiver and Base Services (#074-11)
• Changes to the Emergency Management Protocols (#087-11)
• Rate Load Information for the FY 2011-2012 Revised Interim Rates (#088-11)
• Urgent Reminder Certify Now For the V5010, PES Users Upgrade to Version 3.57 (#096-11)
• Responses to Questions and Minor Change to the Checklist for ISP Review and Approval of ISPs (#105-11)
• Incident Management Reporting Informational Memo (#115-11)
• How to Request a Reissue or Copy of Cashed Check Informational Memo (#138-11)
• Revised PROMISe Provider Enrollment Application Informational Memo (#149-11)
• Billing Bed Reservation Days Informational Memo (#153-11)
• ODP 5 Year Waiver Renewal (#156-11)
• Requirement for Supplemental Habilitation and Additional Individualized Staffing Appeal Requests(#164-11)
• Claims Processing Issue for SC Waiver Claims Informational Memo (#171-11)
• Billing Adjustments, Voids and Resubmissions Informational Memo (#177-11)
• Uniform Construction Code Clarification for Licensed Providers Informational Memo (#180-11)
• Provider Readiness Activities Checklist to Ensure Transition to Certification and Licensing System (CLS) (011-12)
• Certification and Licensing System Readiness Checklist Informational Memo (#011-12)
• Reprocessing Scheduled for SC Waiver Claims. AE and SCO Action Requested(#016-12)
• DRN Review Informational Memo (#019-12)
• Provider Handbook Updated Informational Memo (#023-12)
• Enhancements to HCSIS Incident Report Screens Informational Memo (#028-12)
• Billing Changes FY 2012-2013 Informational Memo (#034-12)
• FY 2012-2013 Budget Update Informational Memo (#040-12)
• FY 2012-2013 Fee Schedule Services Informational Memo (#041-12)
• FY 2012-2013 Cost-based Services Informational Memo (#042-12)
• Admissions to State Operated ICFs/ID Informational Memo (#045-12).
• Fiscal Year 2012-2013 Updates Informational Memo (#048-12)
• 6.16 HCSIS Enhancements—Incident Management Informational Memo (#050-12)
• Appeal Rights, Rates, and Rate Methodology Informational Memo (#051-12)
• ISP Development Process Informational Memo (#056-12)
• Provider Qualification Revisions Informational Memo (#068-12)
• Geographical Area Development Methodology Informational Memo (#075-12)
• Reporting Unauthorized Restrictive Interventions Informational Memo (#080-12)
• Clarification to ODP Communication #098-12 Residential Vacancy Management Informational Memo (#103-12).
• Qualifications of Vendors Informational Memo (#106-12)
• Implementation Instructions on QM Plans Informational Memo (#107-12)
• Incident Investigation Determination Informational Memo (#110-12)
• VF/EA SSW Qualifications Informational Memo (#111-12)
• NPI Number Required on All Claim Types Informational Memo (#001-13)
• Vacancy Factor and Vacancy Exception Process Informational Memo (#003-13)
• ISP Manual Replacement Page Informational Memo (#005-13)
• Clarifying Applicability of Chapter 6400 to Private Homes Informational Memo (#007-13)
• HCSIS Incident Report Deletion Requests Informational Memo (#024-13)
• FY 2013-2014 Waiver Cost-based Services Informational Memo (#027-13)
• FY 2013-2014 Waiver Established Fees Informational Memo (#028-13)
• Background Check Requirements Informational Memo (#030-13)
• ISP Meeting Attendance Informational Memo (#037-13)
• Lifesharing Directory Added to Website Informational Memo (#038-13)
• FY 2013-2014 Established Fees Informational Memo #043-13OTHER:
• Providing Services to Persons with Autism/Pervasive Developmental Disorder
• Therapeutic Services & the AAW-7/8/12
• Annual Review Plan Process Timelines-8/20/12
• AAW Service Delivery Documentation-9/27/2012
• Additional info about Monthly Progress Notes for SCs-10/03/2012
• Adult Autism Waiver Provider Information Table-10/25/2012
• Timelines for Completing ISP Revisions-12/17/2012
• Quarterly Summary Reports: Which months to include?-1/18/2013
• New PROMISe Applications-2/20/2013
• Service Utilization Calculator for SCs-4/19/2013
• Provider Reporting: Encounter Forms, Monthly Progress Notes & Quarterly Summary Report-4/23/13
• Excluded Parties List System database migrated to System for Award Management-4/23/2013
• General Updates and BSP/CIP Changes-4/30/2013
• Fiscal Year End Activities-5/30/2013
• Cost Report Instructions for the Consolidated and P/FDS Waiver Programs
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